Legal Secretary - Medical Malpractice

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.ResponsibilitiesProvide support to attorneys, including managing calendars, scheduling appointments, and coordinating meetingsPrepare and file legal documents, ensuring compliance with court rules and deadlinesConduct legal research using tools such as Westlaw to support case preparationManage case files through document management system (iManage), maintaining organization and accuracyAssist with document review, proofreading, and legal drafting to ensure high-quality submissionsPerform data entry tasks related to case management and maintain accurate recordsFacilitate communication with clients, expert witnesses, and other parties involved in litigation while maintaining professional phone etiquetteSupport project management efforts for ongoing cases, including tracking deadlines and deliverablesExperienceStrong organizational skills with the ability to manage multiple priorities effectivelyExcellent writing skills for drafting correspondence and legal documentsProficient in legal case management software such as iManage or similarExperience with document review processes and familiarity with clerical tasks such as filing and transcriptionSolid research skills to assist attorneys in preparing cases effectivelyAt least 2 years experience as a Legal Secretary/Assistant working on insurance defense cases. Medical Malpractice experience is not required and we are willing to train in this areaBenefitsFull suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm10 company holidays + 4 early release days16 PTO daysHybrid schedule (3 days/week in office, 2 days/week at home) 401k + firm match based on previous year revenue. In 2024 we matched up to 6%Discretionary year end bonus Employee referral bonus ($2000 - $4000)We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.