Legal Secretary - Projects & Real Estate

Ko wai mātou | About the Role This is a permanent opportunity within the Projects & Real Estate team of a large, well-regarded commercial law firm. Known for its high performance and collaborative working style, the team supports clients on large-scale infrastructure projects and major property developments. You will work closely with two Partners in the construction space and their wider legal team, ensuring efficient workflow across document production, billing, scheduling, and client communications. The environment is fast-paced but supportive — a good fit for a confident, adaptable candidate who takes pride in being dependable and proactive. Te whiwhinga mahi | Key ResponsibilitiesPreparing and amending documents, correspondence, and reportsOpening and closing files, updating client records and CRM systemsMonthly billing support, including time recording and WIP managementDiary and travel coordination for Partners and team membersActing as a liaison point between clients, legal staff, and internal teamsSupporting workflow continuity and file management during quiet periodsNgā pūkenga me ngā wheako | What You Will BringAt least three years’ secretarial or administrative experience (legal, property, or professional services preferred)Strong MS Office skills and familiarity with document management systemsExcellent attention to detail, discretion, and written communicationProactive mindset and the ability to manage competing priorities independentlyA professional, personable manner and ability to work well in a teamPrevious experience with billing systems or WIP processes would be advantageousNgā painga | Why This Role?Join a high-performing legal team engaged in major, complex projects$70000 - $89000 salary package (including KiwiSaver)Work with Partners who value quality support and clear communicationBe part of a social, energetic team culture with two other experienced secretariesGain exposure to a variety of interesting, large-scale property and infrastructure mattersConvenient CBD location, close to public transport and amenitiesOperating for over 20 years in Australia, New Zealand and the United Kingdom, people2people, Edge Recruitment, and Frog Recruitment are an award-winning recruitment group and HR solutions provider. As an inclusive workforce, we welcome everyone and encourage our employees, clients, and candidates to showcase their authentic selves.Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request by phoning the above-mentioned recruitment consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.