Legal Secretary

The Legal Secretary will provide secretarial and administrative support as required to attorneys.Main responsibilities:Prepare attorneys' correspondence and other legal documents as requestedDraft information on behalf of the timekeeper with little or no directionManage attorneys' calendarsSchedule and organize complex activities such as meetings, travel, and seminarsInteract with Accounting to process monthly Bills (i.e., interact with other timekeepers and distribute bills for their review, review to ensure revisions have been made to bills, if needed, etc.).Update and proof visual presentationsOrganize and prioritize large volumes of email and phone callsRespond to regularly occurring requests for informationPrepare expense reports, check requests, enter time into Intapp Time, and process Vendor and Outside Counsel invoices for paymentExperience in making extensive travel arrangements through FCM Travel (i.e., International and Domestic, last-minute travel changes, etc.) and check-in for flightsType general correspondence, memos, charts, tables, graphs, business plans, etc., proofread copy for spelling and grammar, making appropriate changesVolunteer to assist others in practice groups and the officeWork harmoniously in a team environment and foster team spiritShare information and expertise readily with staff members at all levelsSkills and experience:A high school diploma or equivalent; a secretarial degree is preferredA large amount of legal secretarial experience; work experience in a legal or professional services environmentA minimum of Intermediate knowledge of MS Word, Excel, and PowerPointIntermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)Able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbsCan work independently, prioritizing work and meeting deadlinesKnowledge of marketing resources and relevant materialsExcellent English verbal and written communication skillsActively pursues opportunities for self-development/collaborationCan understand the Firm's structure and available resourcesLook for ways to improve processes and/or proceduresSome analytical ability is required to find solutions to various administrative problems and prioritize workloadsReports to:  Secretarial Management SupervisorPosition Type:  In MarketDevelopment Framework:  Business Support