Office Coordinator / Operations Assistant

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We're a distributed team working across Europe, and we're looking for a dependable and organized Office Coordinator / Operations Assistant to support our internal operations. You'll help keep the team aligned, documents up to date, and processes running smoothly across time zones. This is an ideal role for someone with a background in office admin, project coordination, or back-office support — or a highly organized entry-level candidate eager to learn. We value practical problem-solving, good communication, and a strong sense of ownership.

ResponsibilitiesCoordinate team schedules, book meetings, and manage internal calendars Organize and maintain digital documents and shared drives Assist with invoice collection, expense tracking, and basic budget monitoring Liaise with vendors and contractors to ensure timely responses and deliverables Help new team members with onboarding checklists and document access Prepare reports or status summaries for internal use Monitor shared inboxes and escalate action items when needed Keep SOPs (standard operating procedures) up to date RequirementsProficient in your local language (e. g. , German, French, Spanish, Italian, etc.

) Comfortable reading and writing basic English for internal communications Strong organizational skills and attention to detail Able to work independently and manage multiple tasks Familiar with Google Workspace (Docs, Sheets, Calendar) or Microsoft Office Experience with tools like Slack, Trello, Notion, or Asana is a plus Previous office or admin experience (internships or part-time work included) preferred, but not required What We OfferFully remote position with flexible working hours (within CET/EET time zones) Supportive and international team environment Onboarding, training, and opportunities to grow into operations, HR, or project management Paid vacation and public holidays Learning stipend for courses, certifications, or tools Laptop/tech allowance (after probation period) Ideal CandidateYou're a self-starter who loves to stay organized, help others, and keep things on track behind the scenes.

You don't need to be a finance expert, but you enjoy spreadsheets and aren't afraid to ask questions. If you've ever been the “organized one” in your class, team, or workplace — this role is for you. If you have questions about this posting, please contact support@lensa. com