HR Administrative Assistant

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Philadelphia Insurance Companies, a member of the Tokio Marine Group, designs, markets and underwrites commercial property/casualty and professional liability insurance products for select industries. We have been in operation since 1962 and are nationally recognized as a member of Ward's Top 50 and rated A++ by A. M. Best. Philadelphia Insurance Companies is seeking an individual with a can-do attitude, is detail-oriented and a strong team player to join our team! This position will provide critical administrative support to our Human Resources Business Partner (HRBP) team.

This role handles various administrative tasks including but not limited to employee filing, audits, fielding timekeeping/paycheck questions, updating system data in Workday, coordinating off-boarding processes and drafting various employee letters. In addition, may be involved in or support cross-functional project work. Key ResponsibilitiesPartner with HR Business Partners to field employee administrative inquiries related to timekeeping and maintaining personal data in Workday HRIS. Accurate and timely filing of employee documentation in electronic filing system. Preparation of internal change forms for relocations, salary changes, and other employee lifecycle events. Updates Workday HRIS with relevant/approved employee changes.

Conduct regular audits of HR data to ensure accuracy across systems and trackers. Coordinate employee offboarding process to include scheduling exit interviews, drafting and sending separation paperwork, security notifications, and notifying payroll of final pay details. Support annual merit, and promotion processes to include drafting and distributing employee letters, processing mass change spreadsheets and collection of signed offer letters via electronic signatures. Distribute annual compliance-related materials, including policies in partnership with Training & Development Team. Provide initial responses for ADP unemployment questionnaires. Coordinate HR Compliance Poster Process for Regional office buildings. Provide support with ad hoc HR projects.

Perform other duties as assigned. QualificationsAt least one year of administrative support experience Strong attention to detail, organizational and time management skills. Proficiency in Microsoft Office Suite. Strong written and verbal communication skills. Ability to handle sensitive information with discretion and confidentiality. Strong customer service mindset and skills with a focus on responsiveness.

PreferredExperience with one or more of the following systems - Workday, DocuSign, and ADP Payroll/UCM At least 2 years of experience providing administrative support to an HR team or other department EEO StatementTokio Marine Group of Companies (including, but not limited to the Philadelphia Insurance Companies, Tokio Marine America, Inc. , TMNA Services, LLC, TM Claims Service, Inc. and First Insurance Company of Hawaii, Ltd. ) is an Equal Opportunity Employer.

In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status, sexual orientation and/or any other status protected by law. BenefitsWe offer a comprehensive benefit package, which includes tuition reimbursement and a generous 401K match. Our rich history of outstanding results and growth allow us to focus our business plan on continued growth, new products, people development and internal career opportunities.

If you enjoy working in a fast paced work environment with growth potential please apply online. Additional information on Volunteer Benefits, Paid Vacation, Medical Benefits, Educational Incentives, Family Friendly Benefits and Investment Incentives can be found at https: //www. phly. com/Careers/default. aspxREQNUMBER: 10000514If you have questions about this posting, please contact support@lensa. com