Facilities Services Administrative Assistant (07-28-2025)

SCHEDULE: Primarily weekdays 8: 00 a. m. – 5: 00 p. m. POSITION DESCRIPTION: AdministrationFunction with little supervision, keeping the AVP informed on all matters. Works closely with Accounting and Accounts Payable. Process and submit purchase requests, invoices, check requests, employee reimbursements, interdepartmental transfers, and expense reports. Maintain good working relationships with faculty, staff, administration, and students. Maintaining department assets, and property inventory list. Maintaining Petty Cash. Ordering office supplies for department. Provide Leadership To DepartmentAssisting in the hiring process. Maintaining calendars in Facilities Services.

Provide secondary coverage for Payroll, Time Clock issues, creating work orders, dispatching work orders, distributing University keys, scheduling vehicles and bus drivers for University usage. CommunicationCommunication with other departments regarding campus activities. Correspondence with contractors, and external service providers. Support AVPUpdate gas, electricity, and water utility spreadsheets monthly. Maintaining compliance records associated with local and state regulations. Involved with processing documents for construction projects. Provide quarterly budget summary for the Facilities leadership members. Auxiliary SupportLead contact for university vending services, acting as main point of contact for vending services – (drinks, snacks).

Coordination with approved driving records, certificates of insurance, etc. ExpectationsOn time attendance. Cooperation and collaboration with team members and cross functionality. Respect for LeTourneau University leadership and authority structures. Agreement with and abiding by the Statement of faith and Community Covenant. QUALIFICATIONS:

Bachelor’s degree or associate’s degree with equivalent experience and skills relevant to the position, excellent verbal and written communication skills, listening skills, experience in an office environment in which he/she has demonstrated maturity, initiative, good secretarial skills including computer proficiency with Word, Excel and Outlook, and the ability to work effectively in a team relationship with fellow staff and faculty members and within the community of LeTourneau University. An understanding of general accounting principles is preferred.

LeTourneau University seeks a person with an enthusiastic and contagious Christian faith who is committed to Christian higher education that integrates Christian faith with learning.