Logistics Officer - Facilities _ Project Support Unit, Ethiopia (M/F)

EthiopiaLogistics Officer - Facilities _ Project Support Unit, Ethiopia (M/F)OrganizationExpertise FrancePosted 5 Nov 2025 Closing date 26 Nov 20251/ Context And ProjectAbout Expertise FranceExpertise France Is The Public Agency For The Design And Implementation Of International Technical Cooperation Projects, a Member Of The AFD Group. The Agency Intervenes Around Four Priority AreasDemocratic, economic and financial governance.Peace, stability and security.Climate, agriculture and sustainable development.Health and Human Development.In these areas, Expertise France carries out engineering and implementation missions for capacity building projects, mobilizes technical expertise as well as a project coordinator involving public expertise and private know-how.With a turnover of €450 million in 2024 and more than 350 ongoing projects in 140 countries of intervention, Expertise France is the leading public agency for French international technical cooperation.Expertise France in EthiopiaWith more than 120 million inhabitants, hosting the African Union headquarter, Ethiopia is a key country on the continent. In recent years, the country has seen a constant strengthening of its bilateral cooperation with France and benefits from the largest European programme in sub-Saharan Africa.This has resulted in an increase of more than 140% in the Agency's portfolio in 2024, which now stands at €32 million and is expected to exceed €45 million by the end of the year. The country is also home to two strategic regional projects in education and heritage, and a team of 3 ITE, which is being reinforced by 6 additional ITE.The Expertise France country team should increase to nearly 50 people.To support this development, the Agency has decided to structure a country directorate and a project support unit in Addis Ababa, as of September 2025.Location and positionBased in Addis Ababa, Ethiopia, the position of Logistics Officer – Support is under the direct reporting responsibility of the Logistics Manager.The managerial report is: Logistics Manager / Support Service Coordinator / Country Director / Geographical Department / Operations Department.The functional link of the Logistics division is provided by the Facilities and IT Services Departments based at the headquarters in Paris and the Regional Security Coordinator based in Nairobi.The USP is made up of four main units supporting the implementation of projects: Purchasing and Contracts, Logistics, Administrative and Financial and Human Resources.The Logistics unit, supervised by the Logistics Manager, is also composed of two Logistics Officers (Facilities and programs) and drivers.The Logistics Officer – Facilities will supervise the mission's drivers.2/ Job DescriptionMain missionsThe Logistics Officer – Facilities acts by delegation and under the supervision of the Logistics Manager; whose detailed responsibilities will have to be the subject of an initial establishment as part of the creation of this poleShe/he is in charge of computer monitoring, equipment performance and ensures data backup and protectionShe/he ensures the proper supply of the office and projects and stock management. She/he monitors the office's equipment: vehicles, telecommunications, IT and security. Carries out the identification and inventories of this equipmentShe/he ensures the management and good organization of his/her team as well as their continuous training in logistics proceduresMain activitiesPremises and Inventory follow-upCheck electricity and water consumption before transferring bills to the Logistics ManagerEnsure the management and maintenance of storage or archiving premises and spaces. Alert the manager about the needs for maintenance/repairs of the premisesPerform preventive maintenance of equipment (air conditioners, photocopiers, etc.) under direct EF managementCarry out a regular inventory of furniture and equipment as well as its use. Make sure they are labelled.Be responsible for the implementation of office hygiene and cleanliness standardsManage office supply stocks, anticipate orders and track their allocationCarry out of stock requests for projects validated by the Logistics ManagerManagement of the computer, telecommunications and information systems equipmentRegister and label equipment entering the park. Fill in and update the equipment monitoring table. Follow up on requests for loans or the provision of equipmentEnsure the proper functioning of equipment. Ensure continuous updating of IT equipment and report to the Logistics Manager any breakdowns and malfunctions identifiedImplement the phone credit management procedure and provide regular reportingParticipate in the training of the team and the integration of new employees on equipment managementEnsure that data protection standards are properly informed and implemented (in accordance with national legislation and the European GDPR) by staffImplement data backup planFleet managementSupervise filling and establish regular fleet consumption reportsImplement the fleet fuel, spare parts and consumables supply system and propose improvementsEnsure the completeness of the packages of documents related to the vehicles (log book, contracts, insurance, registration, etc.); their updating and archivingPropose and monitor preventive maintenance and vehicle repair operationsBe responsible for the presence of the appropriate on-board set in each vehicle (pharmacy, logbook, fuel and movement tracking, etc.)Ensure the planning and distribution of vehicles on a daily basis according to requestsArrange airport pick-up and drop-off as neededParticipation in the drafting of framework contractsCollect and consolidate the logistical support needs of the Projects related to the establishment of framework contracts and proactively propose rationalization solutions. Have them validated by the Logistics Manager.Prepare specifications, support for the launch of the search for suppliers/contractorsBe responsible for the implementation of these contracts, and in particular ensure budgetary consistency, compliance with contract dates, validity of invoices, etc.Team ManagementPrepare and ensure the proper implementation of the schedules of the team of driversEstablish initial objectives and evaluate the performance of staff under his/her direct supervisionConduct regular meetings and report on areas for improvement and problems encountered.Identify and propose a training plan for the team’s members. Train drivers in FE proceduresThis list of responsibilities is not exhaustive. The Logistics Officer – Facilities will also have to support the Logistics team in any task necessary for the proper functioning of the service.3/ ProfileQualifications And ExperienceHigher education in a field related to administration and/or logisticsAt least 5 years' experience in a similar positionExperience in team management;Ability to work in a demanding environmentStrong capacity for autonomy, independence of mind and impartialityStrong ability to work, rigor and organizationSkills and knowledgeProficiency in office software toolsInterpersonal skills. Team spirit and collaboration. Service orientationKnowledge of network IT would be an assetExcellent analytical and report writing skillsGood written and oral knowledge of English. Knowledge of French is an asset.4/ Conditions Of EmploymentEmployment contract under local law, via a third-party employer companyDuration of the contract: Fixed-term contract of one year renewable with the possibility of renewal or extension and/or perpetuation before the end of the contract depending on the performance evaluation and available budget.Job Location: Addis AbabaStart date: 15 December 2025How to applyNB: candidates interested in this opportunity are invited to submit their CV and cover letter as soon as possible, Expertise France reserves the right to proceed with the pre-selection before this date.Apply before the 26/11/2025, 11:59pm, here:https://expertise-france.gestmax.fr/14165/1/logistics-officer-facilities-project-support-unit-ethiopia-h-f/en_US?backlink=searchJob detailsCountryEthiopiaCity Addis Ababa SourceExpertise FranceTypeJobCareer categoryLogistics/ProcurementYears of experience5-9 yearsShare Share this on Facebook Share this on X Post this on LinkedIn