Human Resources Specialist

DescriptionThe purpose of this position is to assist with needs for the Human Resources Department where necessary. The position will assist Human Resources Information Systems (HRIS) with personnel files, unemployment requests, and open records requests. This class works independently, under limited supervision, reporting major activities through periodic meetings. Examples of DutiesEssential FunctionsThe essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

Assists with the administrative functions of the Human Resources (HR) department, while consistently demonstrating a high level of customer service to external and internal partners. Ensures that strict confidentiality is kept in all matters relating to protected employee information and employment-related issuesProcesses unemployment mail, claims, audits, and billing. Communicates with Metro Departments and County Attorney regarding unemployment claims and appeals. Acts as main point of contact for employee personnel file review requests, including current and former employees, as well as outside agencies. Ensures confidentiality is maintained with all file reviews.

Assists with maintaining employee personnel files, including filing, and acting as a point of contact for the Archives department when requesting former employee personnel files. Processes open records requests by gathering and uploading requested information to the open records portal. Responds to and processes all enterprise-wide unemployment claims. Assists with responding to Open Records Request by researching information, gathering evidence, and redacting personal data. Performs related work as assigned. Minimum RequirementsMINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS: Bachelor’s Degree in Human Resources, Education, Social Science, Business, or Public Administration or related discipline.

One (1) year of human resources specialist experience or an equivalent combination of education, training and experience. Other Minimum RequirementsNone. Physical DemandsPhysical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Unavoidable Hazards (work Environment)Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. None.

Americans With Disabilities Act ComplianceLouisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. STANDARD CLAUSESMay be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job.

Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Essential Safety FunctionsIt is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations.

In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained. Supplemental InformationEEO112Louisville Metro Government is committed to providing our employees with the tools they need to lead a fit and healthy life.

Aside from community-wide initiatives like the Mayor's Hike, Bike and Paddle event every Memorial Day and Labor Day, and the Healthy Hometown Movement, Metro Government provides employees with programs designed to enhance their life and well-being, like a Wellness Center that allows employees and their dependents with Metro health insurance to take care of their basic medical and health needs for a $5 co-pay. Louisville Metro Government understands that a team of healthy, vibrant employees is the greatest asset we have.

Full Time Regular Medical Dental Vision Group Term Life Supplemental Life Accidental Death & Dismemberment Sick Leave Vacation Holiday Pay Bereavement Leave Kentucky Public Pensions Authority 457 Deferred Comp Voluntary Lifestyle Benefits Tuition Assistance Qualified Adult Benefits Childcare Assistance Free TARC Use Paid Parental LeavePart Time – 17. 5 to 25 Hours Per Week Vacation (pro rata) Sick Leave (pro rata) Holiday Pay (pro rata)Part Time – Less Than 17.

5 Hours Per Week Ineligible For BenefitsTemporary Positions Ineligible For BenefitsInterns Ineligible For Benefits01Do you have an associate's degree in Human Resources, Education, Social Science, Business, or Public Administration or related discipline?YesNo02Do you have a bachelor’s degree in Human Resources, Education, Social Science, Business, or Public Administration or related discipline?YesNo03Do you have a master's degree in Human Resources, Education, Social Science, Business, or Public Administration or related discipline?YesNo04Do you have one (1) year of human resources specialist experience or an equivalent combination of education, training and experience?YesNo05Do you have five (5) years of human resources specialist experience or an equivalent combination of education, training and experience?YesNo Required Question