Management Assistant

Management AssistantLocation: VeldhovenSalary: € 4.000 - € 4.500Assignment until 15th of January 2027Introduction to the RoleDue to ongoing growth, we continuously seek new talent. We welcome proactive team players who can deliver high-quality services within a professional Management Assistant community.Our organization is a global leader in advanced technology systems for the semiconductor industry. We develop machines that produce microchips—the core components of devices that keep people informed, connected, entertained, and safe. These technologies contribute to improving quality of life and addressing some of the world’s most complex challenges. Our teams design and build highly sophisticated machines and the software required to operate them. Currently, more than 26,000 employees across 16 countries contribute to this mission.Within the company, the Management Assistant Community consists of approximately 220 management assistants supporting more than 500 managers. As the organization continues to grow rapidly, so does the need for strong support for senior leadership.Are you ready to be part of this journey?Role and ResponsibilitiesAs a Senior Management Assistant, you act as a trusted business partner to senior managers. You provide structured and proactive administrative support, using initiative, discretion, and confidentiality to ensure effective and efficient execution of management support activities. You serve as a key link between managers, colleagues, and various departments.You take ownership of your work, demonstrate a strong drive for results, and remain determined when facing challenges. You actively look for opportunities to improve service delivery and independently manage expectations to meet both current and future needs of managers. By maintaining a broad overview, you identify process improvements and continuously seek more effective ways of working in a fast-changing international environment.Your responsibilities include, but are not limited to:Calendar & Meeting ManagementEfficiently manage complex calendars for senior managers. Schedule meetings and arrange rooms and required facilities.Email ManagementProactively screen and organize inboxes. Respond to emails where appropriate, filter actionable items, and highlight priority topics to managers.CommunicationDistribute announcements, newsletters, and reports. Act as the first point of contact for internal and external inquiries directed to assigned managers or departments. Maintain communication with stakeholders, visitors, customers, suppliers, and external partners.Facility ServicesSupport office operations such as visitor registration, reception coordination, and floor management.Travel & Expense ManagementCoordinate complex international travel across multiple time zones, anticipate needs, and make decisions where required. Prepare and process travel expense reports.Meeting Preparation and ParticipationOrganize and coordinate meetings, workshops, and events for departments or managers. Record and distribute minutes and action lists.Project and Annual Planning SupportParticipate in assigned projects and maintain an overview of departmental plans, activities, and priorities to ensure smooth information flow and high-quality support.Event ManagementAssist in organizing departmental events. Provide project management support for the planning and execution of events such as technology days, manufacturing days, or all-employee meetings.Education and ExperienceBachelor’s degree or a comparable level achieved through work experience.5+ years of experience as a management assistant in an international and complex environment.Fluent in both written and spoken English and Dutch.Proven experience managing complex international calendars is required.Experience in a dynamic international environment with multiple stakeholders is strongly preferred.