Media Implementation Assistant

About OmnicomMediaGroup NepalOur mission is to provide exceptional technology services to OMG agencies.Established in 2013, Omnicom Media Group Nepal is a software company in Nepal and a subsidiary of OmnicomMediaGroup Australia - ranked top in media agencies in Australia.We are a team of around 300+ professionals who are involved in design, development, testing and maintenance of software projects developed in latest technologies. Besides that, our people are also involved in Programmatic projects which involves conversion of business.Our core competency is Software development in the latest stack of technologies, Business Intelligence, Programmatic and Delivering Finance Function tasks.We strive to go “above and beyond” through our culture of continuous development and improvement and has embedded those into our company values:We are all in this togetherLead from the back/everyone is a bossContinuous Improvement & DevelopmentOpen and Honest Communication is vitalEveryone has access to all informationRole overviewWe are looking to hire for the position of Media Implementation Assistant.As a Media Implementation Assistant, you will play a vital role in providing support to the broader team across all facets of business management, from accurate loading through to account reconciliation. Every single task conducted needs to be completed with complete accuracy, high levels of attention to detail and with collaboration at the forefront.This is an entry level role where you will develop a foundation knowledge and skills. You will be taught, via internal training workshops, and full-on-the-job training to be an expert in the media administration process.You will be expected to work across all clients within your business patch and understand the different nuances between each client’s requirements. As your knowledge increases your remit of tasks will extend and under guidance you will eventually take ownership of all media administration responsibilities.Job Duties and ResponsibilitiesMedia Process ManagementActively participate in client timeline management to ensure all deliverables are received on time and to a high standard.Understand the business dynamics of the client patch you work across.Stakeholder Management (Internal / External)Grow and maintain good media relationships through polite and clear emails or phone calls with media partnersBuild relationship with your agency client team, OMG Finance and the Billings team.Team ManagementPrioritize regular check-ins with manager and ensure agency processes are understoodActively participate in education opportunities across the agency; attend all training made available as well as agency team meetings.Finance ManagementUnderstand the nuances of each channels loading process, across Online (digital), offline (Radio, TV, Outdoor) and ProductionCheck confirmations against media plans to ensure activity is per the media plans/booked with the media vendorsEnsure all booked activity is loaded into SMD (OMG’s media finance system) within 48 hours of receipt of confirmations & IOs). This must be completed with absolute accuracy. Activity can only be invoiced to the client once it has been loaded correctlyRespond to Business Management team requests for Form stacks and Media Adjustments in a timely mannerComplete end of month media finance proforma checks, as per the defined process, by the deadline set, thus ensuring the client is invoiced correctly, accurately and on timeComplete all financial reporting for the client in a timely manner including all financial reporting (PO Trackers & Budget Reconciliation)Complete all required trackers for your client as required, including but not limited to OMNet tracker, MBA, nor PO tracker, schedule tracker etc.Answer all account queries within 48 hours of receipt, following OMG’s process to ensure complete accuracyPEOPLEAttend training as requested and to share knowledge with wider teamWork on any ad-hoc requests and requirements from your group, which may include work outside of the immediate team i.e. work across other client teams in the case of a team member’s absence, assist with reporting outside of your team’s core financial reports. Any requests of this nature will be discussed with your line manager and training and instruction providedPARTNERSHIPDevelop an understanding of the Australian/NZ media market place and the industry from trade press and other sourcesQualification, Skills and CompetenciesRequired Skills & AttributesThis is an entry level position, no prior experience required although given the heavy bias to financial process, 0-1 years of relevant finance experience, as well as an interest in broader financial accuracy and streamlining processes is welcomedStrong attention to detailKnowledge of Microsoft suite (Excel, Word)Mathematical skills and excellent literacy, both written and verbalInterpersonal and communication skillsOrganizational skillsPrioritizing multiple deadlines with great attention to detailA ‘can do’ attitudeProactivity and problem solvingEnthusiastic and eager to learnPlease send in your Cover Letter and CV along with the application.Why you'll love usThrough our people philosophy, we believe that happy people with a great work/life balance are able to bring the #WOW factor to work and they're more fun to share an office with.Join us and surround yourself with like-minded, high achieving individuals and unbeatable career development opportunities.To know more about us, please visit the link at https://www.omnicommediagroup.com.np/Our working hours are generally from 7 am till 4 pm, Monday till Friday.“Omnicom Media Group Nepal is an equal opportunity employer. We encourage candidates of diverse background, women and differently abled, to apply”