Executive Secretary

Job DescriptionOrganize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requestedPrepare, assemble and distribute various reports and documents Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handleKeep calendar constantly updated to facilitate appointment and meeting schedulesEstablish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriateArrange for various meetings and take minutes Function as an administrative link to ensure that all parties receive the relevant information respectivelyOrganize business travel arrangements and other duties as assignedOperate in a safe and environmentally friendly way to protect guests’ and employees’ health and safety, as well as protect and conserve the environmentComply with the hotel environmental, health and safety policies and proceduresSkillsMinimum 2 years of experience