Medical Records Coordinator

Join BoldAge PACE and Make a Difference!Why work with us?A People First Environment: We make what is important to those we serve important to us.Make an Impact: Enhance the quality of life for seniors.Professional Growth: Access to training and career development.Competitive CompensationMedical/DentalGenerous Paid Time Off401K with Match*Life InsuranceTuition ReimbursementFlexible Spending AccountEmployee Assistance ProgramBE PART OF OUR MISSION!Are you passionate about helping older adults live meaningful, independent lives at home with grace and dignity? BoldAge PACE is an all-inclusive program of care, personalized to meet the individual health and well-being needs of our participants. Our approach is simple: We listen to our participants and their caregivers to truly understand their needs and desires.Medical Records CoordinatorPOSITION SUMMARY: The Medical Records Coordinator is responsible for managing and maintaining accurate, secure, and compliant participant health records within electronic health systems. This role supports the interdisciplinary team by ensuring timely documentation, data integrity, and efficient record retrieval. Additionally, the specialist assists with audits, reporting, and system optimization to enhance care coordination and regulatory compliance. Strong attention to detail, technical proficiency, and a commitment to data security are essential.Essential Duties And ResponsibilitiesPrepare and maintain participant charts, including filing, purging, and managing active and closed records.Administer and maintain the electronic medical record (EMR) system and paper records as required.Request and manage medical records related to institutionalizations (e.g., ED visits, hospitalizations).Provide orientation, troubleshooting, and updates for the EMR system; develop long-term strategies for electronic records management.Ensure compliance with HIPAA and government regulations for records storage, security, and maintenance.Develop and implement standards and guidelines for electronic records storage, retrieval, and preservation.Coordinate with the Compliance Officer to release information by HIPAA and Protected Health Information policies.Prepare EMR records for surveys, external agency reviews, and program needs.Send medical information as needed for participant intake and Interdisciplinary Team requests.Maintain confidentiality, privacy, and a safe working environment, adhering to OSHA and company policies.Support Quality Improvement initiatives and participate in continuing education and training.Perform additional duties as assigned.Experience And EducationMinimum of an associate's degree. Bachelor's degree in library/information sciences preferredOne year of experience in Medical Records or other clerical setting in long term care environment preferred.A valid driver's license with a good driving record and an acceptable certificate of auto insurance.1 year of experience working with a frail or elderly population preferred. If this is not present, training will be provided upon hiring (If applicable for the role).Pre-employment RequirementsMust have reliable transportation, a valid driver's license, and the minimum state required liability auto insurance.Be medically cleared for communicable diseases and have all immunizations up to date before engaging in direct participant contact.Pass a comprehensive criminal background check that may include, but is not limited to, federal and state Medicare/Medicaid exclusion lists, criminal history, education verification, license verification, reference check, and drug screen.BoldAge PACE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Match begins after one year of employmentMonday- Friday 8am-4:30pmFull- Time