Executive Administrative Assistant

Company DescriptionWe suggest you enter details here. Role DescriptionThis role is perfect for an ambitious professional who wants to accelerate their career while making a meaningful impact in a diverse business portfolio. The successful candidate will gain invaluable experience across multiple industries while supporting high-level strategic initiatives.

Executive Support & Priority ManagementServe as the CEO's right hand in managing competing priorities across four companiesDevelop and maintain comprehensive priority tracking systems and executive dashboardsCoordinate complex scheduling across multiple organizations and time zonesPrepare executive briefings, meeting materials, and follow-up action itemsScreen and prioritize communications, ensuring critical matters receive immediate attentionSupport other members of the management team in prioritizing items of a critical natureBusiness OperationsManage contract lifecycle from initial review through execution and renewal trackingMaintain organized contract databases and ensure compliance with key terms and deadlinesHandle light bookkeeping tasks including expense tracking, invoice processing, and financial reporting preparationResearch and coordinate insurance quotes, policy renewals, and vendor negotiationsSupport due diligence processes and business development initiativesCustomer & Vendor ManagementSource, evaluate, and onboard new customer and vendors across multiple business needsMaintain comprehensive vendor databases with performance metrics and contract detailsCoordinate vendor reviews, renewals, and relationship managementNegotiate basic service agreements and monitor vendor deliverablesFollow-up with Vendors to keep projects on trackProject CoordinationWork with the Project Management team on multiple initiatives by tracking project timelines, deliverables, and stakeholder communicationsCreate and maintain project status reports for executive reviewFacilitate resource allocation and scheduling across multiple companiesIdentify potential project risks and escalate issues to appropriate leadershipCross-Company CoordinationFacilitate communication between leadership teams across portfolio companiesCoordinate cross-functional projects and ensure deliverables stay on trackMaintain confidentiality while managing sensitive information across multiple entitiesSupport board meeting preparation and follow-up for various companiesExperienceRequired·        3+ years of executive assistant experience, preferably supporting C-level executives·        Demonstrated experience with contract management and basic financial processes·        Advanced proficiency in Microsoft Office Suite, Google Workspace, and project management tools·        Exceptional organizational and time management skills with ability to handle multiple priorities·        Strong written and verbal communication skills·        High level of discretion and ability to handle confidential informationPreferred·        Bachelor's degree in Business Administration, Finance, or related field·        Experience in startup or multi-company environments·        Background in Healthcare and/or Technology industries·        Basic understanding of insurance products and procurement processes·        Familiarity with accounting software (QuickBooks, Xero, etc.

)·        Project management certification or experience·        Previous exposure to various industries and business models