Executive Assistant

About UsWe are a high-performance, purpose-driven organization that has been named a Top Workplace by the Pittsburgh Post-Gazette for nine consecutive years, including two #1 finishes. Our success is rooted in a strong, humble, accountable and result driven culture. As our business continues to scale, we're looking for a highly capable Executive Assistant to support the President and leadership team. This is a critical role that will enhance focus, reduce distractions, and elevate execution across the company. What You'll DoThe Executive Assistant will serve as a trusted partner to the President, helping manage administrative operations and internal coordination.

You will protect time, ensure follow-through, and keep the wheels turning across multiple functions. The Ideal CandidateThe ideal candidate is a proactive, detail-obsessed problem-solver with a relentless drive to improve systems, reduce distractions, and operate independently. They take ownership, anticipate needs, and thrive in a high-accountability culture. Key ResponsibilitiesManage the executive calendar:

schedule meetings, coordinate travel, and prioritize commitmentsMonitor and prioritize daily emails; draft, delegate, or archive messages as appropriate to protect executive focusOrganize and prepare materials for internal and external meetings (slides, agendas, recaps)Handle confidential communications, prioritize key messages, and ensure timely task follow-upTrack key projects, deadlines, and internal to-dos with a strong sense of ownershipCoordinate employee touchpoints: anniversaries, milestones, gifts, etc.

Streamline repetitive processes and build administrative systems that scaleServe as a cultural ambassador — reinforcing our tone, standards, and values in every interactionBy 6 MonthsWhat Success Looks Like in This RoleManages inbox, calendar, travel, hiring coordination, and internal reminders with minimal oversightMaintains a rolling to-do list and drive task to completion across internal departmentsDrafts communications (with support from ChatGPT) and takes initiative with follow-upCompletes all recurring tasks on time without remindersUses sound judgment to filter distractions and flag only high-priority items for executive inputPrepares meeting materials and follows up with recaps that include clear next stepsAdapts quickly to the executive’s tone, priorities, and working styleBy 12 MonthsRuns point on all administrative coordination without executive oversightFunctions as a seamless extension of the executiveAble to confidently support coordination across HR, Finance, Sales Ops, and other internal teamsKnows preferences and anticipates needs around travel, meetings and problems Represents the executive in select meetings and accurately conveys key priorities and outcomesQualifications4+ years of experience supporting a senior executive or fast-paced leadership teamExcellent written and verbal communication skillsHighly organized, responsive, and comfortable managing competing prioritiesTrusted judgment with a high level of discretion and confidentialityTech-savvy and comfortable using tools like Outlook, PowerPoint, and ExcelStrong emotional intelligence anticipating needs, staying calm under pressure, and making others betterA proactive mindset:

you don’t wait to be told, you look for ways to helpWillingness to learn and grow with a desire to incorporate new technologies, like ChatGPTWhy Join UsAward-winning culture built on care, accountability, and high standardsOpportunity to work directly with a driven and energetic leadership teamRoom for growth as the company continues to scaleA chance to truly make a difference by enabling leadership to focus on what matters most