Military and HR Records Management Specialist

Job OverviewWe are seeking a qualified specialist responsible for maintaining military records and HR administration in compliance with legal requirements and company policies. This role involves managing documentation, ensuring accuracy of data, collaborating with government authorities, and supporting HR process automation.What will you do?Military Records ManagementVerifying military registration documents during hiring.Administering military records in the BAF system.Maintaining and updating the electronic database of conscripts, reservists, and those liable for military service.Monitoring and updating changes in registration data.Preparing reports on employee numbers and military obligations.Coordinating with Territorial Recruitment and Social Protection Centers (TRSPCs) and other state authorities regarding military record matters.Supporting employee reservation stages.Consulting and cooperating with company employees on military record issues.Monitoring changes in legislation and implementing them promptly.HR Records ManagementManaging document flow according to corporate requirements within the assigned responsibility area.Processing employee hiring, transfers, and terminations; forming and maintaining personal files (P-2).Preparing and maintaining employee leave schedules; issuing leave orders of all types.Preparing work time records.Maintaining and updating staffing schedules.Developing job descriptions.Administering HR systems.Verifying and preparing documents for archiving.Process AutomationParticipating in the automation of HR processes according to the current business needs.Interaction with Internal Departments and Government AuthoritiesProviding information upon requests from the finance department or legal counsel.Preparing responses to inquiries from regulatory bodies.Participating in inspections and audits, preparing accompanying documentation.Interaction with EmployeesConsulting employees on labor law and HR procedures.Providing certificates and recommendation letters upon request.Participating in other HR team initiatives.What are we looking for?Higher education degree.Minimum of 3 years of experience in military record-keeping and HR administration.Certificate of advanced training in military records management at an enterprise.Knowledge of the Labor Code of Ukraine and other regulatory acts.Knowledge of legislation and regulations on military records.Experience interacting with Territorial Recruitment and Social Protection Centers (correspondence, reporting, annual reconciliations, participation in inspections).Proficient in MS Windows and MS Office (Excel, Word, PowerPoint), as well as web conferencing applications.What additional skills will help you stand out?Experience working with Diia.City residents.English language proficiency (B1 level).Experience with various HR records management systems.Work modeHybrid (4 days of work from the office).This role isn't eligible for relocation & immigration support.BenefitsBenefits and perks are tailored to the local market and culture. Our benefits in Kyiv include:24 business days of annual leave per calendar year6 personal days per calendar yearCareer development and education opportunities within the companyPremium Private Health Care (with wellness program option)Mental well-being program (iFeel)Life event bonuses (Employee’s Birthday, Marriage, Child’s Birth…)English courses with 50% contributionEmployee discountsPersonal Gaming Account Coffee, fruits, and snacks in the officeCompany events Seniority Awards Referral program - You can recommend the best talents to the company and receive a reward Please submit your CV in English to ensure smooth processing and review.About WargamingWargaming is an award-winning online game developer and publisher headquartered in Nicosia, Cyprus. Operating since 1998, Wargaming has become one of the leaders in the gaming industry with 15 offices worldwide, including studios in Chicago, Prague, Shanghai, Tokyo, and Vilnius. Our diverse and multicultural team works together to deliver a top-class experience to millions of players who enjoy Wargaming's titles across all major gaming platforms. Our flagship products include free-to-play hits World of Tanks, World of Warships and World of Tanks Blitz.Please see Wargaming Candidate Privacy Policy for details on how Wargaming uses your personal data.