Admin Assistant Manager

Responsibilities Check that Head Office and shop expenses are regularly recorded and aligned with the approved budgets. Update and maintain the asset list for all departments and branches. Coordinate daily meetings with relevant employees and departments. Monitor daily minor usage expenses, such as refreshments for guests, branch meetings, and Board of Directors meetings. Verify that advance cash requests are submitted and aligned with specified deadlines. Issue and record expenditure form numbers, write-off forms, and transfer forms as needed. Report on the previous week’s activities and provide updates on ongoing processes to the Head of Department (HOD).

Arrange and send requested assets to departments and branches. Coordinate weekly meetings with other employees and departments. Arrange and manage SIM cards for all departments. Prepare employee request forms as required. Arrange payment of additional phone bills for employees and manage the related cash request process. Report total monthly expenses to the HOD. Manage the renewal or extension of shop rental agreements. Once shop rent extensions are processed, register the agreements at the tax office and affix the required stamps. Collaborate with relevant section heads to compile the monthly report.

Check the Head Office utility meter readings and manage the related cash requests. Maintain an updated list of fixed assets, write-offs, transfers, and stock taking for shops, the Head Office, and the warehouse. Prepare for retail and Head Office audit checks. Liaise with the Finance and Accounts Department to complete vehicle license paperwork.