Executive Assistant – Artificial IntelligenceLocation: New York, NY (Hybrid – 4 days in office, Fridays remote)Compensation: $120,000–$150,000 base + performance-based bonusExperience Level: 8–12 years (flexible for the right candidate)Industry: Healthcare Technology / Artificial Intelligence / Venture CapitalOverviewA fast-growing AI-driven healthcare technology team is seeking an experienced Executive Assistant to support a senior leader who holds dual roles as a Chief Information Officer and CEO across two organizations. This is a high-visibility opportunity to join a mission-focused team at the intersection of healthcare, venture capital, and cutting-edge artificial intelligence.
You’ll manage both professional and executive-level responsibilities across two calendars and teams—helping streamline operations, enhance productivity, and ensure alignment across an ambitious, rapidly expanding organization. The environment is highly collaborative, intellectually charged, and fast-moving.
Key ResponsibilitiesManage complex scheduling across two organizational calendarsServe as a liaison between internal teams, leadership, and external partnersCoordinate high-volume meetings, logistics, and confidential correspondenceCollaborate closely with a high-performing Chief of StaffTrack resumes, tasks, and projects using productivity tools such as NotionAct as a proactive partner—anticipating needs, reducing inefficiencies, and maintaining momentum across the executive’s prioritiesEngage with data scientists, AI researchers, and operations staff regularlyIdeal Candidate5–10+ years of Executive Assistant or Chief of Staff support experiencePrior exposure to tech-forward environments—AI, healthcare tech, data science, or companies like Google/Meta preferredHighly organized, self-directed, and capable of navigating high-growth environmentsExcellent interpersonal skills with a high EQ and a calm, composed demeanor under pressureProficient in digital tools (Google Suite, Notion, Slack, etc.
)Comfortable managing multiple priorities and personalities with discretion and urgencyTeam & CultureMission-driven, high-performing, and rapidly scalingProject-heavy and highly collaborative—no two days are the sameSocial, vibrant, and wellness-oriented environmentRegular events, offsites, and hospitality perks (e. g. , chefs, happy hours)Compensation & BenefitsCompetitive base salary with generous performance-based bonuses100% employer-paid medical, dental, and vision coverage
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