Management Assistant

SummaryUnder the direction of the Installation Fleet & Family Readiness (IN9 FFR) Programs Director, is responsible for developing, evaluating, advising or improving information and documentation, directive management and management controls and/or obtaining a variety of management support services essential to the community support operations to be integrated with the general management of Fleet & Family Readiness Support. Duties Help Responsible for developing, evaluating, researching, advising, improving and/or obtaining variety of management support services essential to the effective and efficient accomplishment of IN9 goals and objectives.

Provides administrative services and support to management and staff by performing analysis, research, statistical and secretarial duties. Prepares reports and other statistical and financial data pertaining to recreation and club operations. Compiles and types of statistical records and reports. Coordinates all administrative output from department. Explains reporting procedures and requirement to managers, supervisors and employees. Coordinates all department internal audits (payroll, property, etc. ) and conducts/evaluates semi-annual facility inspections. Incumbent may also coordinate and serve as the primary assistant in the preparation and submittal of annual department wide APF and NAF budgets.

Plans the development of an organizational records management program which includes the methods and processes by which record material is created, how filing systems are maintained, and the organization's requirement for retention or disposal of records. Screens incoming mail and attaches appropriate file to correspondence requiring action. Determines action due dates on correspondence/reports, routes to appropriate managers/supervisor/employee for action and ensures that responses are returned in a timely manner. Maintains accountability of all checks/payments received by mail. Sorts and delivers guard mail, message traffic and regular mail.

Responsible for composing correspondence and material by drafting presentory releases and quasi-legal documents as a result of researching references and past policy. Directs and engages in the preparation of smooth correspondence, reports and instructions from rough drafts and corrected copy. Rewrites correspondence as required. Maintains files on departmental regulations, directives, etc. , and posts changes as required. Provides information pertaining to operational activities to the IN9 Director. Coordinates travel plans and schedules travel for the IN9 Director and managerial staff. Coordinates Star Service training, the Center of Excellence program and other training needs of installation or program.

May be responsible for coordination of special events for installation and/or serve as N9 Department Coordinator. Primary Coordinator for ETMS2, ERP, eMH and other designated tracking and reporting systems for IN9. Performs other related duties as assigned. Requirements Help Conditions of employmentThis position is eligible for situational telework. Wears protective clothing and equipment as situations warrant. Must be able to satisfactorily complete a suitability background check (NACI/T1). Must possess and maintain a valid state driver's license for operating government vehicles. QualificationsSkill in use of software programs to include word processing, spreadsheets, presentations and database software.

Excellent written and verbal communication skills. Knowledge of business practices, operating procedures, and knowledge of body of rules, regulations and guidelines governing the functional area. Ability to analyze and identify data. Possess tact and diplomacy in dealing with all levels of personnel. Knowledge of NAF budgeting. Ability to maintain records and reports. EducationThis job does not have an education qualification requirement. Additional informationFirst Cut Off Date Is: 5/29/2025 (will occur every two weeks until filled).

**Non-US Citizen or Non-US Bona Fide Resident Alien (Non-Green Card Holder) applicants who are SOFA sponsored must provide a completed police record check with at least seven (7) years of history from the embassy/consulate of their country of citizenship upon receipt of a formal job offer. Some positions have special requirements. Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable). Selectee may be required to complete a one (1) year probationary period. Participation in the Direct Deposit/Electronic Fund Transfer is required.

Salary is commensurate with experience and/or education. The Department of the Navy (DON) is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MWR_Recruitment@us. navy. mil to ensure proper consideration is given. Help A career with the U. S.

government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.