Executive Assistant to Group CEO

Job Title: Executive Assistant to Group CEOLocation: NCC Holding, HQ Office, Kizad, Abu Dhabi – UAE. Reporting To: Group Chief Executive OfficerJob Summary: We are seeking a dynamic and highly organized Executive Assistant to support the Group CEO of a fast-paced, multi-sector organization operating in catering, hospitality, construction, and allied industries. The EA will act as a strategic partner and right hand to the Group CEO, providing executive-level administrative support, coordinating cross-functional projects, managing stakeholder communications, and ensuring smooth operations of the executive office. Key Responsibilities:

Executive & Strategic SupportManage the Group CEO’s complex calendar — internal meetings, site visits, board meetings, and industry events. Prioritize and coordinate daily tasks and long-term commitments to ensure optimal time management. Prepare reports, presentations, tender documentation, and briefing materials for executive meetings. Support the Group CEO in tracking the progress of strategic projects across catering, hospitality, construction and other subsidiaries. Liaison & CommunicationAct as the primary point of contact between the Group CEO and internal departments (Operations, Finance, HR, Legal, Site Management). Liaise with senior clients, partners, government officials, and board members professionally and efficiently.

Draft internal communications, client correspondence, and executive summaries with a focus on tone and confidentiality. Meeting & Travel CoordinationOrganize and prepare agendas for high-level meetings, taking minutes and ensuring action items are followed up. Plan and manage travel itineraries, visas, and accommodation — including site visits across regions or countries. Support event coordination for corporate events, ribbon cuttings, hospitality launches, etc. Administrative ManagementManage confidential information and sensitive documents (contracts, MoUs, strategic plans). Oversee the preparation of expense reports, approvals, and budget tracking related to the executive office. Maintain organized digital and physical filing systems for executive documentation. Required Qualifications:

Bachelor’s degree in business administration, Management, or related fieldMinimum of 5+ years of EA experience, with at least 3 years supporting C-level executive (e. g. , CEO, CFO, COO, etc. )Industry experience in hospitality, catering, construction, or facilities management is highly preferredKnowledge of operational structures, site-based businesses, and project-driven environments is an advantageKey Skills & Competencies: Outstanding communication and interpersonal skillsStrong project coordination and multitasking abilitiesExcellent time management and ability to prioritize under pressureHigh level of discretion, diplomacy, and integrityProficiency in Microsoft Office, Google Workspace, and project tracking tools (e. g. , Asana, Monday.

com)Familiarity with contract handling, vendor management, or tender processes (a plus)Benefits: Attractive compensation package tailored to the candidate's experience and qualificationsOpportunity to work closely with senior leadership in a dynamic and fast-paced environmentCareer growth and development opportunitiesSupportive and collaborative workplace culture