Admin Officer

Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office and hybrid working. We’re happy to talk about how you want to work. Work Pattern: Fixed-term, Full Time, 37 hours per week. Fixed-term or Secondment** until March 2027 **For NHS applicants, an NHS secondment will be offered in the first instance. For non NHS applicants, a fixed-term or secondment would be considered.

You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employmentWho We AreNHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations. The Nursing, Midwifery and Allied Health Professionals (NMAHP) Directorate works to support the education, training and continuing professional development of nurses, midwives, allied health professionals, health and social care chaplains and healthcare support workers.

The Directorate is also responsible for providing education, training and workforce development across wider professional groups and disciplines, often in partnership with other agencies, to support key policy drivers. The Opportunity We are looking for an enthusiastic and self-motivated individual to join our highly talented Mental Health & Wellbeing workstream. Working within the business support unit you will be a team player and possess excellent organisational, communication and digital skills.

Do you enjoy working at pace and being adaptive to an ever-changing environment?Do you enjoy working with a wide range of stakeholders and across a multidisciplinary team?Do you want to support colleagues in the Directorate and across the organisation, sharing information and expertise, where appropriate, and offering advice and support?Do you enjoy problem solving and collaborating with others?Working within the Business Support team you will have the opportunity to bring your unique skills and experience to the table, collaborating across multiple workstreams to support the NMAHP Directorate and the wider NES.

Does this sound like you?What We Love To SeeAdministrators (Admin Officers) offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:

Extensive experience working in the field of business operations, including providing business support to meetings and production of formal minutes/action notes Experience of managing work across multiple projects Experience of supporting a senior role/s with the management of their diary, including prioritisation of incoming workload Ability to confidently lead and facilitate the implementation of agreed actions arising from meetings with the Senior Leadership Team as appropriate High level of interpersonal, organisational, communication skills (both verbally and in writing) and a pleasant manner Ability to work on own initiative, to organise and prioritise workload and to meet strict deadlines Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary Benefits Which MatterAs a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:

Life-work balance - with opportunities for flexible working and remote working Generous NHS pension scheme Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review Annual Leave - 27 Days increasing in line with service plus 8 days public holiday NHS discounts and more Diversity and Inclusion Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.

We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience regardless of the outcome. It’s not essential to be in an office administration role right now. You may be returning from a career break (e. g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.

If you are considering applying and feel it would be helpful to discuss this initially, please contact Thomas. kane@nhs. scotNext Steps NHS candidates will be considered firstly on a secondment basis, and so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application. Our recruitment process is currently 100% remote and if successful you would initially work remotely, working from our offices as operationally required. All applicants who are shortlisted for interview will be contacted by e-mail. Online interviews will take place between on Monday 18 and Thursday 21 of August 2025.

For further information please refer to the Job Information Pack below. Unless otherwise stated the deadline for applications is 23: 59 hours on the closing date. Please note, CV’s will not be accepted.