Administrative Assistant

NKSFB, LLC is the largest business management firm in the country, with more than 650 employees working from seven offices in the Los Angeles and New York City area. We work alongside the world’s top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs. Your Role: We are seeking a detail-oriented and highly organized Administrative Assistant to join our dynamic tax team.

In this role, you will provide essential administrative and operational support to ensure the smooth and efficient functioning of the department. From managing documentation and coordinating communications to assisting with compliance tracking and reporting, your contributions will play a key role in helping the team meet critical deadlines and maintain accuracy across all functions. This is an excellent opportunity for someone who thrives in a fast-paced, deadline-driven environment and is looking to grow within a professional services setting. What will you do?General Administrative SupportOpen, sort, and distribute incoming mail to the appropriate team members.

Scan and electronically file both legacy (old) and current tax documents into the document management system. Prepare and send certified mail and other outgoing correspondence as needed. Coordinate and order lunches and dinners for staff during peak busy season periods. Assist with scheduling meetings and managing calendars as needed. Tax Compliance SupportMaintain and regularly update the Tax Notice Log, ensuring all notices are tracked, responded to, and properly closed out. Update the Master Tax Directory with the most current information. Assist with updated to organization charts. Monitor and update tasks and statuses in CCH Axcess Workflow (XCM).

Reporting and Data ManagementRun reports from internal systems (e. g. , CCH Axcess Workflow, SafeSend, Sureprep) to track status of tax returns, notices, and usage. Assist with data entry and maintenance of client and engagement information across platforms. Billing and Financial SupportFollow up on payment requests. Coordinate with the billing team on administrative tasks or data entry, if required. What Do you Need to Succeed:

Competency in Microsoft applications including Word, Excel and OutlookSelf-motivated with excellent organization skillsStrong verbal and written communication skills a mustAttention to detail and ability to multi-task is an assetStrong organizational and problem-solving skillsExceptional interpersonal skillsFriendly and professional demeanorAbility to work well with a team and pitch in when neededEducation and Experience Requirements: High School diploma requiredPhysical Demands and Work Environment: Occasional, standing, walking, crouching, and lifting to 15 pounds. Frequent use of hands and reaching with hands and arms. Regular talking, hearing, seeing, and sitting. Moderate to the loud noise level. Risk of electrical shock. Salary Range:

The salary range for this role is $55,000-$65,000 and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications, and location. What We Offer: NKSFB offers a great variety of benefits and perks to our employees. Some of these include:

Medical, Dental and Vision coverageFlexible Spending AccountBasic Life and AD&DVoluntary Life and AD&DLong Term DisabilityVoluntary Critical Illness and Cancer, Hospital Indemnity and Accident CoverageGenetic Screening and Cancer SupportPet InsuranceAccrue X (Add in about of days per job title) PTO days annually. 401k, Match and Profit-Sharing Plan10 Paid Holidays and 1 Floating HolidayThe job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Employees may also perform other duties as assigned.

NKSFB, LLC is an Equal Opportunity Employer and is committed to diversity and inclusion. If you’re a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at staffing@nksfb. com. We collect your personal information when you apply for employment at NKSFB, LLC. To learn more about our data privacy practices, please view our Employee Privacy Policy