Assistant Admin Manager

SummaryThe Assistant Admin Manager is responsible for overseeing overall administration, maintenance, and fleet operations of the F&B chain, ensuring smooth day-to-day operations across head office and outlets. This role also covers facility and equipment maintenance, vehicle/ferry fleet management, and compliance with safety regulations. Key Responsibilities1. Administration & General ManagementManage and supervise administrative operations at head office and outlets. Oversee office supplies, utilities, documentation, and communication systems. Implement and monitor company policies, SOPs, and administrative guidelines. 2. Maintenance & Facility ManagementSupervise facilities, utilities, and equipment (Kitchen, Dining Area, Storage, Office) across outlets. Develop and implement preventive maintenance schedules.

Lead and coordinate the Maintenance Team for repairs, breakdowns, and servicing. Manage third-party service providers (AC, Electrical, Plumbing, Pest Control, Fire Safety, etc. ). 3. Fleet & Outlet Ferry ManagementOversee company vehicles and ferry operations, including scheduling, maintenance, and compliance. Coordinate fleet usage across outlets for supplies, logistics, and staff transport. Ensure timely registration, insurance, and regular inspections of vehicles and ferries. Monitor fleet costs, fuel consumption, and vendor contracts to optimize efficiency. 4. Compliance & SafetyLiaise with government offices for licenses, inspections, and compliance requirements. Ensure fire safety, workplace safety, and waste management compliance.

Enforce maintenance, fleet, and administrative SOPs, ensuring health & safety standards. 5. Budget & Cost ControlPrepare and manage the admin, maintenance, and fleet budget. Implement cost-control measures for operations, maintenance, and transportation activities. Submit monthly admin, maintenance, and fleet reports to management. 6. People ManagementSupervise and guide Admin, Maintenance, and Fleet staff in daily operations. Conduct training and development programs for the team. Manage performance reviews and disciplinary actions when required. RequirementsBachelor’s Degree in Business Administration, Management, or related field. Minimum 5 years’ experience in Administration, Facility, or Fleet Management, preferably in F&B, Hospitality, or Retail chain.

Strong knowledge of maintenance practices (Electrical, Plumbing, Air-conditioning, Kitchen Equipment). Experience in fleet and ferry operations management. Excellent communication and negotiation skills (with vendors, service providers, and staff). Strong leadership, organizational, and problem-solving skills. Computer literacy in MS Office, Email, and reporting systems.