Executive Assistant

ResponsibilitiesExecutive Assistant for busy Law Firm: Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications) with correct grammarDraft correspondenceCoordinate agreement approvals and executionTrack transaction negotiations and documentsFile, search and retrieve documents and correspondence using the iManage document management system plus document naming protocolHandle word processing, employing correct grammar, spelling, and formattingCreate & update spreadsheetsSchedule calls, videoconferences, and meetingsProcess new client/matter requestsMaintain contact lists and calendarsEnter billable time in billing program and prepare expense reportsScreen, direct, and prioritize incoming calls as well as multiple assignments.

CHARACTERISTICS FOR SUCCESSMust be well organized, highly efficient and pay close attention to the detailsManage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracksResourceful and creative problem solverExcels when multi taking, meeting deadlines in fast paced environmentsExperience working with contracts in an entertainment environment (studio, agency, business affairs, record label or music management mandatory)High level of integrity, discretion and handling confidential informationProfessional with a collegial manner; able to interface with clients and other professionals3 years+ experience required working as a productive Legal AssistantProficient in Microsoft Word.

Excel, Adobe, Outlook, iManage or other document management systemAble to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitudeAble to communicate with clients who are primarily Latin artists