Finance and Program Assistant

Employment Type: Full-timeLocation:  Lilongwe, MalawiDeadline for Submission: 29th May 2025 About us At Nutrition International, we make a difference, because nutrition is the difference. Woven into the very fabric of our approach is the passion and drive of our global team of over 600 people, working in 13 offices across 11 countries with one common goal: transforming the lives of people who need it most through improved nutrition.

 If you are a motivated and passionate individual who shares our conviction that a better world is possible through improved nutrition, wants to leave the world a little better than they found it, and is looking to be part of a global team with a clear vision, we want to hear from you. Please consider applying for the position below.

  About the roleTo contribute to the effectiveness of Nutrition International (NI) program in Malawi through providing efficient program and administrative support services to the program staff to ensure timely and efficient nutrition program delivery, in line with NI’s policies and procedures and objectives. Responsibilities: Support in Malawi Office set upManage petty cash, record and reconcile and provide monthly petty cash reportsLiaise with Payroll Service Provider to process monthly payrollAssist with the organization and logistics for program meetings and workshops.

Prepare and submit PRFs to RO for review, approval and paymentCoordinate and arrange travel itineraries, flights, accommodation, airport transport, visas, travel authorizations, documentation folders for program staff, consultants as well as program specific workshop participants and visitorsMonitor and maintain office and kitchen supply inventory and initiate timely restocking. Assist Program Officers in preparing all necessary documentation related to program activities, in line with Program Finance Processes and Procedures manual, including grant agreements, contracts, purchase orders, travel Letters, budget reallocations, project extensions and/or supplements, project completion reports, and the regular project completion reports and project summaries.

Lead in the preparation of contracting documents which include P-REQs, draft contracts in CLM and travel lettersMonitor contract review and approvals in CLM and contract expiration timelines to ensure that NCTEs/CTEs are processed in time (if required) and Contract Closures are prepared and submitted timelyUpdate the Contracting Database with the necessary contract information and upload support documentation.

Support the project in activity implementation as may be required through field travels, registration and preparation of participant’s attendance lists and participant payment forms About You;You have;Bachelor’s degree in Business Administration or other related field from a recognized university or an acceptable combination of education and experience. 5 years experience working in an office environment in a similar position. 3 years experience working in program management environment. Ability to plan and organize work to meet deadlinesAbility to work under pressureExcellent interpersonal skillsExcellent communication skills, both orally and in writing.

 What we offerA competitive market pay, health and dental benefits and pension plan, flexible work hours, four weeks of vacation (plus public holidays) and support for learning and development opportunities. We offer a collaborative and engaging work environment. Nutrition International is an equal opportunity employer. We celebrate diversity and are committed to an inclusive, equitable and accessible work environment. Upon request, accommodations due to a disability are available throughout the selection process. Please note that all our offers are conditional subject to appropriate screening checks and satisfactory reference checks.

For more detailed information about the role, please click on the attached Job Description. Please click on the Apply button to submit your application.