Office Administrator

Oct 10, 2025Office AdministratorAbout BarillaAt Barilla, we believe that every great journey begins with passion and a bold vision. From our humble beginnings in 1877 in a small shop in Parma, Italy, we’ve blossomed into a global leader in the food industry, guided by our commitment to progress and excellence.Today, Barilla is an international group present in more than 100 countries and we are proud to be recognized as the world’s top food company by reputation. With 22 beloved brands in our portfolio, we are world leader for pasta, the number one choice for ready-made sauces in Europe, leader for bakery products in Italy, and for crispbread across Scandinavia with Wasa.Our success story is written by a passionate team of almost 9,000 dedicated employees across 30 plants and offices worldwide, all united by a shared mission to nourish the future with purpose and passion.Are you ready to add your unique flavor to our journey?Brief DescriptionBarilla Poland is looking for an Office Administrator to join our team in Warsaw.Are you ready to blend your organizational skills with your passion for excellence?We are looking for a proactive and dynamic professional with exceptional organizational and communication skills, ready to grow within a leading multinational food company. If you take pride in delivering excellence, this is your opportunity to make an impact and elevate your career with us.At Barilla, we believe in nurturing talent and empowering you to shape your professional journey.Let’s create a future together—one where your contributions ensure our operations are as smooth and satisfying as our products.Key AccountabilitiesIn this multifaceted role, you will ensure our office operates seamlessly. You will also collaborate with regional and local teams, manage external partnerships and play a key role in maintaining a productive and welcoming environment for our employees.Your Key Accountabilities Will Include Lead administrative activities to ensure efficient office operations. Manage the office budget, maintain records, process the invoices and monitor expenditures, contracts and agreements. Build and manage effective relationships with our external suppliers for the office operations. Coordinate email correspondence, maintain correspondence records and handle incoming calls. Support the Managing Director Poland with various administrative tasks as needed. Support the HR department of the Eastern Europe with local activities as instructed, such as: maintaining the employee vacation and sick leave records, supporting with the onboarding process of the newcomers, preparing and providing the required equipment. Support the Marketing Manager by coordinating with media and creative agencies for global asset adaptations and seamless delivery of TV and digital campaign materials. Manage consumer contacts and complaints, oversee packaging changes and maintain the branded website with updates and content preparation. Coordinate the Health & Safety (H&S) activities (trainings and documentation), the medical care and group insurance programs. Organize and facilitate corporate meetings and employee-related events, negotiating terms with vendors.Qualifications Bachelor’s Degree in Business Administration, or relevant field Previous experience in office management, administration or a similar role, ideally within a multinational environment would be considered a plus. Excellent knowledge of MS Office (Excel-advanced). Proactive and solution-oriented mindset, with attention to detail. Exceptional organizational skills, with the ability to prioritize effectively. Strong communication and interpersonal skills, both written and verbal. Fluency in Polish and English language.Important Information The role is based in our Warsaw office, Poland. We offer hybrid working as a mix of working remotely and from the office. The expected starting date is December 2025, with a full-time, temporary contract until March 2027, with the possibility of extension. Please submit your resume in EnglishAt Barilla, we are committed to creating an inclusive and equitable workplace where diversity in all its forms is valued and embraced. Our employment policies and practices are designed to ensure equal employment opportunities for all, regardless of age, race, color, citizenship, faith, religion, creed, gender, sex, pregnancy, gender identity or characteristics of expression, sexual orientation, marital status, genetic information, medical condition, protected veteran status, disability, or any other characteristic protected by law. Our commitment to equal employment stems from our unwavering belief that it is not only the right thing to do, but it is also a fundamental driver of innovation and business success.General ManagementPolandWarsawFixed-Term