Office Administrator

Job DescriptionAre you ready to make a difference? IPS, a trailblazer in single-source, integrated EPCMV for technically complex facilities, is expanding. Our newly established office in Melbourne’s Central Business District is seeking a proactive Office Administrator to join our industry-leading team.In this role, you’ll play a pivotal role in our operations. From office administration to marketing support, you’ll collaborate closely with project managers, regional leaders, and our global support network.Additional ResponsibilitiesHandle incoming phone calls, emails, and posts.Welcome visitors and guests with warmth.Monitor office and equipment supplies, ensuring seamless operations.Maintain kitchen, break-out areas, and conference rooms.Create and maintain databases, filing systems, logs, and reports.Support travel organization and expense management.Assist in writing contracts, invoices, and backup documentation.Participate in project meetings, document protocols, and track action items.Represent the company in client interactions.Exhibit fiscal responsibility in all tasks.Complete assigned project work accurately and on time.Organize office events as needed.Handle timesheets, expense reports, and general ordering.Process accrued hours data.Come join our dynamic team that creates world-class designs for our clients, and propel your career to new horizons!Salary Range: $65,000 - $75,000 per year, commensurate with experience.Qualifications & Requirements3+ years of general business or administrative experience, preferably in an Engineering, Architectural, or Pharmaceutical setting.Proficiency with Adobe/Acrobat and Microsoft Office; Word, Excel, PowerPoint, Visio, and Outlook.Preferred QualificationsOffice administration and /or support experience.An Associate's Degree in Business or equivalent.All interviews are conducted either in person or virtually, with video required.About UsIPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.SpecialtiesProcess Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.Connect With Us!If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!