Office Administrator

Company DescriptionSoul Properties is a dynamic real estate brokerage specializing in primary market (off-plan) projects from Dubai’s leading developers. With a commitment to integrity, transparency, and exceptional client service, Soul Properties helps investors and end-users find properties that align with their goals and lifestyle. Our team of dedicated professionals combines in-depth market knowledge with a passion for excellence to deliver tailored real estate solutions. Headquartered in Dubai, Soul Properties continues to expand its footprint as a trusted name in the city’s ever-growing real estate market.Role DescriptionThis is a full-time, on-site position for an Office Administrator – Real Estate at Soul Properties, located in Dubai, United Arab Emirates.The Admin Assistant will play a key role in supporting daily office operations, assisting the sales and management teams, and ensuring smooth workflow across departments. Responsibilities include managing schedules, organizing property documents, and performing general administrative and clerical duties. The role requires a proactive individual who can multitask efficiently in a fast-paced, sales-driven environment.Key Responsibilities • Provide administrative support to management and the sales team • Manage daily correspondence and calls with professionalism • Maintain organized records of listings, property documents, and transactions • Prepare and update reports and invoices as needed • Coordinate meetings, events, and client appointments • Liaise with developers to ensure updated project information and marketing materials • Assist in general office management and ensure smooth operational flowQualifications • Proven experience as an Administrative Assistant or Office Coordinator • Excellent organizational and multitasking skills • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM systems • Good communication and interpersonal skills • Professional phone etiquette and ability to handle client interactions with confidence • Attention to detail and a proactive approach to problem-solving • Fluency in English (additional languages are a plus)Requirements • Prior experience in real estate administration or brokerage support is preferred • Ability to thrive in a fast-paced, target-driven environment • Strong coordination and follow-up skills • Excellent presentation and time management abilities • A positive attitude and commitment to delivering high-quality workLocation: Dubai, United Arab EmiratesPosition Type: Full-time, On-site