Office Adminstrator/EA

Company OverviewVoxel Resonance Films is a next-generation film content aggregator, financier, and producer, designed to address gaps within the traditional Hollywood studio system and streaming platforms. With a focus on high-quality, commercial theatrical films, our initial target markets include the Malaysian-Southeast Asian region, the Japanese-Korean-Chinese film markets, and the US-UK independent film scene. Leveraging exclusive access to highly-prized intellectual properties (IPs) across Asia and beyond, Voxel Resonance Films is committed to producing world-class content through strategic partnerships, development of original IPs, and a highly scalable business model.Budget: RM 2000-4000Key ResponsibilitiesAdministrative SupportHandle general administrative duties such as filing, data entry, and managing internal communications and correspondence.Support daily operations across departments to ensure smooth workflows.Office ManagementOversee day-to-day office operations, manage supplies, and coordinate office maintenance.Handle bills, invoices, and license renewals with accuracy and timeliness.Scheduling & CoordinationManage calendars, schedule meetings, appointments, and travel for staff and management.Help organize internal events, shoots, and client meetings.Frontline ContactServe as the first point of contact for visitors, calls, and inquiries.Maintain visitor logs and ensure a welcoming environment.Support for Staff & ManagementProvide administrative assistance to management and team members.Support HR functions, including onboarding new hires and preparing related documents.Record & Document ManagementMaintain organized and up-to-date files, including reports, contracts, and studio records.Key Skills & Qualifications:Organizational Skills: Excellent multitasking abilities and attention to detail.Communication Skills: Strong written and verbal communication; able to liaise with clients, vendors, and staff professionally.Technical Proficiency: Confident using computer software — especially Microsoft Office, Google Workspace, and basic admin tools.Problem-Solving: Resourceful and quick-thinking when handling day-to-day challenges.Bonus: Prior experience in creative industries or small teams is a plus!