Office Assistant

Help People Succeed - Starting Right Here in Our HeadquartersMarkit is a global leader in IT purchasing solutions, helping IT buyers save time and money by making procurement simple and transparent. For over 20 years, our mission has guided us as we’ve grown to support clients in 49 countries, powered by a team of around 200 Markiteers working across 29 countries. We are a friendly, fast-paced, and collaborative company where people genuinely care about each other.To support the smooth daily operations of our headquarters in Tallinn, Estonia, we are looking for a positive, energetic, and reliable Office Assistant. This role is perfect for someone who enjoys helping people, keeping things running smoothly, and takes pride in creating a welcoming and well-organized environment. This is an entry-level role -could be also perfect for someone at the beginning of their career - what matters most is your attitude: you bring energy, you care about people, you get things done, and you’re eager to grow. You will be the go-to person for office-related needs, support internal events, and work closely with the People team. This is a role where you can make a real difference in the everyday experience of your colleagues.JOB REQUIREMENTS• Some previous experience in administration, assistance, hospitality, customer service, or similar roles is an advantage.• Strong organizational skills with attention to detail and a proactive mindset.• Excellent communication and interpersonal skills - friendly, respectful, professional.• A natural helper with a positive, get-things-done approach.• Comfortable multitasking and managing different priorities calmly.• Proficiency in Microsoft Office tools.• Service-minded, approachable, and a true team player who lifts others up.• Fluent in Estonian (C1 level or higher) and English (B2 level or higher), as required for daily communication with clients and colleagues.JOB RESPONSIBILITIES 1. Office Operations• Ensure the smooth day-to-day running of the office - answer and route incoming calls, maintain supplies, coordinate deliveries, handle mail and shipments, and manage office inventory.• Act as the first point of contact for office visitors, vendors, and service providers.• Support in keeping the workspace pleasant, organized, and functioning well.• Coordinate with facility and service partners (cleaning, maintenance, IT, security, etc.).2. Event & Culture Support• Assist in planning and organizing internal and external events, celebrations, and team activities.• Support logistics for company meetings, workshops, and offsites.• Help maintain a positive and engaging office atmosphere aligned with our culture and values.3. People Operations Support• Provide administrative support to the People team - prepare documents, update employee records, and manage onboarding and offboarding logistics.• Help set up workspaces, prepare welcome packs, manage access cards, and ensure new hires feel cared for from day one.• Assist with scheduling meetings, interviews, or trainings when needed.• Support clear and timely internal communication around office and People topics.4. General Administrative Tasks• Support travel arrangements and basic expense reporting when needed.• Maintain accurate filing and documentation systems.WHAT TO EXPECT• Full-time, on-site position in the city centre of Tallinn (Porto Franco district).• A chance to thrive in a supportive, international environment where people genuinely care.• Hands-on experience across office management and people operations.• Opportunities to grow professionally as you gain experience and confidence.• Collaboration with a warm, hardworking Markit team.• Markit Global Summits - where all Markiteers come together to learn, connect, and celebrate.Are you ready for a rewarding challenge?JOIN 200 OTHER MARKITEERSTo innovate. To execute excellence. To make an impact. To celebrate. To be part of a forward-thinking, professional, and fun-loving team. A team that values honesty, openness, kindness, diversity, and collaboration. Help us continue to lead the way in the world of IT purchasing.