Office Assistant

We are looking for a meticulous and proactive Office Assistant to join our team on a contract basis in New York, New York. In this role, you will play a key part in ensuring the smooth day-to-day operations of our office by managing essential administrative tasks and providing support to various teams. If you are organized, resourceful, and thrive in a dynamic environment, we encourage you to apply.Responsibilities:• Collect, scan, and distribute incoming mail to the appropriate departments in a timely and organized manner.• Ensure all correspondence is accurately routed to the intended recipients.• Regularly monitor the inventory of coffee and office supplies to ensure availability at all times.• Restock coffee and other office essentials as needed to maintain a well-equipped workspace.• Coordinate repair requests and oversee their completion with minimal disruption to daily office activities.• Manage weekly catered lunch orders, keeping dietary preferences and budget considerations in mind. Pre and clean up afterwards.• Send out announcements to internal teams and gather feedback.• Tidy up and organize the lunch area post-meal to maintain a clean and orderly office environment.• Proficiency with google suite/google calendar/google sheets• Has experience with Gira (not required but preferred) • Experience with CRM tools and other computer programs used in office settings.• Ability to handle billing functions and clerical duties with accuracy and attention to detail.• Strong organizational skills to manage multiple tasks efficiently.• Excellent communication skills, including the ability to answer and direct inbound calls professionally.• Experience in coordinating office logistics, including supply management and vendor communication.TalentMatch®Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.