Office Manager

JOB DESCRIPTIONJob Title: Office ManagerLocation: Jeddah basedEmployment Type: Full-timeIndustry: AviationPosition Purpose: The Office Manager is responsible for ensuring the smooth and efficient operation of the office by overseeing administrative tasks, managing office resources, and supporting daily business operations. This role involves coordinating across departments, supervising administrative staff, maintaining office systems, and supporting management in creating a productive and well-organized work environment. Key Responsibilities:Administrative & Operational Management●      Oversee general office operations, ensuring a clean, safe, and organized workspace.●      Manage office supplies, equipment, and facility maintenance.●      Develop and implement office policies, systems, and procedures to improve efficiency.●      Serve as the main point of contact for vendors, service providers, and building management.People & Coordination●      Supervise and support administrative and support staff.●      Coordinate with HR on onboarding, attendance, and employee engagement activities.●      Assist in scheduling meetings, managing calendars, and organizing company events.Finance & Compliance Support●      Support budgeting, purchasing, and expense tracking.●      Process invoices, reimbursements, and petty cash requests.●      Ensure compliance with company policies and local regulations.Communication & Documentation●      Maintain company records, contracts, and correspondence.●      Prepare reports, presentations, and documentation as required by management.●      Facilitate effective internal communication across departments. Key Selection Criteria: Education & Experience●      Bachelor’s degree in Business Administration, Management, or a related field.●      Proven experience in office administration or operations management.●      Experience in managing teams or supervising staff is an advantage.●      Background or prior experience in the aviation industry is a plus.Skills & Competencies●      Excellent organizational and multitasking abilities.●      Strong communication and interpersonal skills.●      Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software.●      High level of professionalism, integrity, and attention to detail.●      Ability to work independently and manage confidential information with discretion.●      Knowledge of Arabic is an advantage.