Office Manager/Executive Assistant

Office Manager/Executive AssistantPlease note this role is 5 days per week in the office and is not hybrid or remote.Our client, a successful venture capital fund who has been investing in founders since 2008, is looking for an Office Manager/Executive Assistant to join their team on a full-time basis. This wonderful opportunity comes with a great salary, benefits, vacation and the opportunity to work in a vibrant and passionate environment in mid town Toronto.Responsibilities:Office and Facilities ManagementAdministrative Support to Partners and team including managing schedules, setting up meetings and travel coordinationSupporting office operations by maintaining general cleanliness and readiness of shared spaces, conference rooms, and kitchens.Managing supply inventories and placing orders for office, kitchen, and meeting materials.Finance Support including Accounts Receivables and Payables, Expense Processing, Payroll, HR/BenefitsIT and Systems Administration (in co-ordination with service providers)Manage office technology, including computer and software systems, with troubleshooting and maintenanceEvent Planning and CoordinationCoordinating catering and room setup for internal meetings and eventsAssisting with event logistics such as invitations, vendor coordination, communications, room setup, and signage.What you will bring to the role:3-5 years experience in office management, preferably in the finance industryExcellent client service skills and a positive, professional attitudeAbility to manage logistics and juggle competing priorities with poiseDiscretion and confidentialityExercising sound judgment and professionalism, especially during last-minute changes or challengesTake initiative, anticipate needs, and contribute ideas for process improvements or enhancements.Strong organizational, time management, and communication skills.Ability to meet deadlines and multi-task in a fast-paced environment.Attention to detail, resourceful, and accountability in follow-upStrong problem-solving skillsSkills and Software: Comfortable working in an Apple/macOS environmentProficient with Google Workspace and Microsoft Office toolsExperienced using Zoom, Notion, and Slack for communication and collaborationCompensationBase salary range between $70-$85kFantastic benefits packageVacation (3 weeks’ vacation, plus paid time off when the office closes between Christmas and New Year’s and typically on the Friday before long weekends).