Office Manager

Office Manager – Mallorca📍 Location: Mallorca 🕒 Employment: Full-time 📅 Start date: Immediate 📌 Industry: Nautical / Premium Boating ServicesAbout the RoleWe are looking for a dynamic, proactive, and highly organized Office Manager to join our Mallorca team. This person will be a key link between our clients, our office staff, and our technical team working in the field. You must be comfortable multitasking, communicating clearly, and maintaining smooth daily operations in a fast-paced environment.Key Responsibilities🏢 Office & Marina ManagementOversee the daily operations of the Mallorca office.Coordinate and manage berths for clients.Handle reception duties, phone calls, and general administrative support.🧾 Administration & OperationsPrepare and send quotes to clients.Manage invoicing, payments to suppliers, and follow-up of client payments.Order spare parts from shipyards and suppliers; track deliveries and stock.Maintain and update internal management systems and tools.🛠️ Warranty & Shipyard RelationsNegotiate and manage warranty cases with shipyards.Protect our clients’ interests by ensuring incidents are covered as warranty whenever possible.Maintain communication between client, shipyard, and internal teams.🎪 Event CoordinationLead the organization of the Palma Boat Show and other corporate events.Manage suppliers, logistics, schedules, and all operational needs.RequirementsMust-haves:Fluent English (spoken and written).Strong communication and interpersonal skills.Ability to multitask and work under pressure.Solid computer literacy and experience with management systems.Customer-oriented mindset and ability to deal with a mixed team (office & field).Highly valued:German language skills.Previous experience in similar roles.Knowledge of the nautical industry.Who You AreDynamic, positive, and hands-on.Team-player with excellent people skills.Organized, detail-oriented, and able to create smooth communication processes.Comfortable working in a busy environment with varied responsibilities.What We OfferJoin a growing company in the premium boating sector.A supportive and professional team environment.Opportunities for development and learning.Competitive salary based on experience.