Office Manager

Role: Office ManagerType: Contract (3 - 6 months)Location: BrusselsOur client is looking for an Office Manager to keep their operations running smoothly and efficiently.In this role, you’ll be the go-to person for all things office-related — from administration and facilities to onboarding and events. You’ll play a key role in supporting their teams, ensuring the office is a productive and positive place to work.Responsibilities:Overseeing the day-to-day activities in the office, managing office stationery, beverages and indirectly managing the third-party facility services providers and cleaning company.Accurately manages our clients' complete digital and physical filings system in compliance with GDPR and administers compulsory statistical reporting to local authorities.Manages the incoming and outgoing (registered) mail and couriers.Responsibility for GAMS (assets management), company parking arrangement and the Car Fleet administration management.Focal point for environmental affairs, utility services and real estate.Acting as the process gatekeeper to ensure effective onboarding of new employees and offboarding with leavers in close cooperation with HRP and hiring manager (also remote).Organizing team meetings, events, Xmas gifts, lunches etc.Providing backup for Accounts Payable during vacation and sickness, manages the purchase order process, and accurately administers invoicing and pension documentation.Experience/Skills: Bachelor’s degree or equivalent working experience. Fluency in Dutch and English, written and spoken. Previous experience in Office Manager function and/or Financial Administration (Pre in international environment). Ability to maintain a high level of accuracy in preparing and entering information. Customer focused and self-independent worker. Proficiency in (basic) calculating. Knowledge of office administration. Experience with data information systems and expert in MS Word, Excel, PowerPoint.