Office Manager / Receptionist (European MNC)

Office Manager / Receptionist (European MNC)About the RoleJoin a well-established international organization in the maritime sector. Seeking a highly organized and professional Office Manager / Receptionist to be the first point of contact for a dynamic and fast-paced organization. This role is pivotal in ensuring smooth day-to-day office operations, providing front-of-house excellence, and supporting both management and staff with administrative and operational needs. If you are proactive, detail-oriented, and thrive in a client-facing environment, this opportunity may be the right fit for you.Key ResponsibilitiesServe as the first point of contact for visitors, clients, and stakeholders, ensuring a welcoming and professional reception experience.Manage all incoming calls, correspondence, and deliveries, directing them efficiently to the relevant parties.Oversee office administration including supplies, vendor management, and coordination of facility maintenance.Support scheduling, meeting coordination, and travel arrangements for management and staff.Coordinate and manage domestic and international travel bookings, including flights, accommodation, transport, and itinerary planning.Assist in the preparation of documents, reports, and presentations as required.Maintain accurate records, filing systems, and databases to support office operations.Coordinate onboarding logistics for new employees (access cards, desk setup, IT coordination).Ensure the office environment remains organized, safe, and conducive for productivity.Provide ad-hoc support to management and cross-functional teams as needed.RequirementsDiploma or equivalent qualification in Business Administration, Office Management, or related discipline.2–4 years of relevant experience in office management, administration, or front-desk roles.Strong interpersonal and communication skills, with a professional demeanor.Excellent organizational skills and ability to multitask in a fast-paced environment.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Customer-service oriented with attention to detail and problem-solving ability.