Officer, Finance & Administration

Full time
🔍 Find Similar Jobs

Job Details

Employment Type

Full time

Salary

191.00 USD

Valid Through

Oct 10, 2025

Job Description

Organizational ContextThe International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world. ” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into four main Divisions: (i) National Society Development and Coordination, (ii) Humanitarian Diplomacy and Digitalization, (iii) Management and Accountability and (iv) People and Strategy.

The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat. The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct).

IFRC also adheres to strict child safeguarding principles. The role of the IFRC Country Cluster Delegation in Dakar is to ensure that IFRC Secretariat services are provided efficiently to the member National Societies of Senegal, Mauritania, Cape Verde, and The Gambia. Job PurposeReporting to the Coordinator Finance & Administration, this position will provide Finance and Administration services within the Country Cluster Delegation Office and will guarantee services delivery, ensuring trust and accountability with zero tolerance in fraud and corruption.

FinanceJob Duties and ResponsibilitiesSupport the Coordinator, Finance & Administration in financial planning, management and monitoring of resources for effective and efficient service delivery to the Cluster delegation. Financial Management & AccountingEnsure that IFRC internal control is maintained and ensure that transactions are valid and comply with IFRC procedures. Work closely with the National Societies to obtain and review financial reports and record them regularly, and assist with required review/spot-check process with NS as per set scheduled and WWPP procedures.

Ensure the provision of accounting services and ensure financial transactions are recorded in appropriate journals and posted daily into our ERP Financial systems (Microsoft Dynamics), to allow timely month-end financial closure process within the established due dates. Review and verify that proper documentation is submitted, verify coding and accuracy, obtaining appropriate approvals. Perform monthly review of the Balance sheets warnings; proceed with reconciliation of IFRC Accounts Payable and Accounts Receivable (Working Advances to staff and National Societies). Perform all regular/routine accounting duties as per Federation procedures and policies.

Ensure submission of financial statements, reconcile, and provide explanations of balance sheet items monthly. Assist with monthly invoicing for services to the Integrated Partner National Societies and closely monitor any discrepancies. Prepare and regularly update contracts and commitments documents, and ensure all contractual obligations for payments are honored and any discrepancies are reported. Review transactions booked in the system on a weekly basis and ensure they reflect adequate coding. Perform expenditures reallocations in ERP using appropriate journals and ensure appropriate approval annexed. Run monthly exception reports to support the account closing routine.

Help maintain BvA tool put in place with National Societies for Budget and Expenses monitoring. Support follow up with WWPP set-up for fund transfer, spot checks, and reporting etc. Treasury Monitor timely submission of forecasts by project managers and prepare documents that will help submit accurate and timely cash requests. Ensure funds available in banks for programmes / operations and office running costs are consistent with organizational banking policies and help monitor field bank account balances with a view to minimizing risk of loss due to forex fluctuations.

Review cash and bank payments and ensure they are processed per IFRC procedures and ensure monthly up-to-date reconciliations are completed, approved and sent out to Regional Finance Unit. Financial Advice and SupportAs required, support operations and programmes team with the provision of adequate finance and administrative support in our field offices. Assist the Coordinator Finance & Administration in quarterly budgets preparation and review of the Shared Office and Services Cost (SOSC) rate process. Closely monitor all financial activities and advise on any potential and/or negative impacts on internal controls or financial management performance.

Provide required briefing to PNSs finance and support staff on Federation financial management systems, finance, and audit issues and overall briefing on IFRC Policies, guidance, staff benefits, etc. Maintain an efficient and confidential filing system. Support the Finance unit to implement any audit recommendations. Inform supervisor on any financial anomalies and work together to minimize the potential risks. Report any fraud and corruption practice.

Job Duties And Responsibilities (continued)AdministrationThe role holder will work closely with the Coordinator, Finance & Administration to ensure that effective and efficient administrative services are provided to users/stakeholders of the Country Cluster Office, as well as its members (National Societies and Partner National Socieities). Support the Coordinator, Finance & Administration on management and administration of agreements following IFRC procedures including the e-contracting process. Contribute to maintain clear and efficient office administrative procedures. Ensure all requested administrative services are provided to users/stakeholders as per administrative procedures.

Act as the focal point for administration services related matters such as travel arrangements, visa requests, accommodation etc. ) as required. Support the provision of administrative services to PNSs as required under Integration or Service Agreements and advise on solutions for any issues that may arise. Support the provision of local procurement of office necessities, furniture, consumables and ensure efficient stock is maintained for office supplies, and promote efficient usage to eliminate waste as required.

Ensure that outsources services procured from external agencies are properly monitored and any deviation from the agreed Terms of Reference is immediately reported to the Coordinator Finance & Administration. Maintain proper filing system for all documents to support quick and easy retrieval of information.

Duties applicable to all staffWork actively towards the achievement of the IFRC’s goalsAbide by and work in accordance with the Red Cross and Red Crescent principlesPerform any other work-related duties and responsibilities that may be assigned by the line managerEducationUniversity degree in finance, accounting, audit or management or related area is requiredCertified accounting qualification with specialised training in a related field is an assetPost-graduate qualification in a relevant field is an additional advantageExperienceMinimum 3 -5 years finance/accountancy and administrative experience in an organisation, company, or audit firmMinimum 3 - 5 years of work experience in an international organisation, company, or non-governmental organisationWorking experience in humanitarian environmentExperience with handling confidential informationKnowledge, Skills and LanguagesKnowledge of accounting and reporting software.

Knowledge of International Accounting StandardsProven bookkeeping and accounting skills, including payroll, payables budgeting & forecastingExperience in Systems Analysis and DevelopmentStrong skills in training, mentoring, and developing staffConfident and persuasive with the ability to communicate with internal employees and external associates on all levelsExcellent practical knowledge of computers (Windows, spreadsheets, word-processing, accounting, applications, e-mail, Internet) and strong mastery of MS Office componentsAbility to work under pressureFlexible and adaptable to changing working conditionsWilling and able to travel whenever required for work purposesLanguagesFluently spoken and written French and EnglishKnowledge of other IFRC official language (Spanish or Arabic)Knowledge of Portuguese is an added assetCompetencies, Values and CommentsValues:

Respect for diversity; Integrity; Professionalism; AccountabilityCore competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

Apply Now

You'll be redirected to the company's application portal

Application Success Tips

Resume Tailoring

Customize your resume to highlight skills and experiences relevant to this specific position.

Company Research

Learn about the company's mission, values, products, and recent news before your interview.

Profile Optimization

Ensure your LinkedIn profile is complete, professional, and matches your resume information.

Interview Preparation

Prepare thoughtful questions to ask about team dynamics, growth opportunities, and company culture.

Back to Job Listings