Supply Coordinator

Oilmar DMCC was established in November 2015 with the goal of providing specialized chartering and tanker operations. Since then, Oilmar has expanded into trading and various projects within the energy sector. Today, Oilmar offers services in more than 60 countries worldwide, with offices in Seoul, Athens, Singapore, Copenhagen, and Dubai. Meet our team: https: //oilmar. com/oilmar-team/Job Summary: We are looking for an experienced Supply Coordinator to join our dynamic business support team.

The successful candidate will be responsible for managing marine fuel deliveries and coordination to vessel owners, liaising with external counterparties such as suppliers/agents, terminal customer service/barge companies/surveyors/authorities, and ensuring compliance with local regulations. The role requires promptness and ability to thrive 24/7 round the clock. Key Responsibilities: Plan and manage the delivery of marine fuels, ensuring timely schedule of loads and deliveries from suppliers and terminals. Fill daily and fulfil the supply calendar for the division.

Work closely with agents who represent the vessel's owners or charterers, as well as port agents who are responsible for coordinating the delivery operations. Involve, highlight and delivery issues to claims Analyst. Liaise with port authorities, government agencies, and industry associations to ensure compliance with relevant regulations and standards. Establish and maintain business relationships with customers and suppliers. Manage the risks associated with the delivery operations, such as fuel quality, quantity, and delivery schedules. Collaborate with the trading team to ensure that appropriate risk management strategies are in place. Optimize supply chain related OPEX costs.

Liaise with internal Credit, Compliance, Finance & Backoffice teams. Chase suppliers for Bunker Delivery Notes (BDNs) and invoices. Post all supplier invoices accurately in Microsoft Dynamics. Submit invoices to the treasury team at least 5 days before the payment due date. Send SWIFT copies to suppliers for completed payments and ensure the deal book is promptly updated. Perform account reconciliations for all supplier payments. Manage the monthly closing of the deal book. Send out weekly cash flow updates to the finance department. Handle ad-hoc system-related tasks as requested by traders or the finance team.

Follow up with traders for brokerage and additional charges, ensuring these are updated in Dynamics. Issue debit/credit notes on the supply side when necessary. Coordinate with traders to verify and confirm paper trading deals using statements from trading platforms. Collect Bank Confirmation Letters from suppliers. Qualifications: 2-3 years of experience in the bunker industry (mandatory). Experience in a 24/7 vessel scheduling environment. Strong structured planning skills and appreciation of standardization. Driven personality who takes ownership and responsibility for the role overall. Appreciation of the value and need for stakeholder management. Prior experience using Microsoft Dynamics (mandatory).

Strong understanding of accounts payable processes and supplier reconciliations. Ability to manage large volumes of data and maintain high attention to detail. Proficiency in Microsoft Excel and standard office software. Ability to meet strict deadlines and handle time-sensitive tasks independently.