Operations & Bookkeeping Coordinator

Soma Millwork & Design specializes in high-end residential millwork projects, from design through to installation. We are known for exceptional craftsmanship and attention to detail, We are looking for a multi-talented Operations & Bookkeeping Coordinator to join our team. Depending on the skill set and interests of the applicant, this role might be part-time or full-time. Work will be performed at our main office. Key ResponsibilitiesBookkeeping & Financial Administration:Prepare bi-weekly payrollProcess accounts payable (A/P) and accounts receivable (A/R)Prepare invoices, progress billings, and monthly reportsReconcile bank accounts and credit card statementsManage cash flowPrepare year-end audit statementsMaintain accurate job costing recordsOperational & Administrative Support:Answer phones and manage general office communicationsMaintain time cards, job sheets, and internal recordsOrder materials and components; issue purchase ordersCoordinate with subtrades, suppliers, and delivery/installation schedulesMaintain internal information systems (price sheets, job lists, to-do lists, deficiency lists)Assist with scheduling, marketing, and project follow-upsSupport shop floor workflow and delivery readiness strategiesHelp identify process improvements and efficiency opportunitiesAssist with writing up quotes.Qualifications:3–5 years of bookkeeping experience (construction or manufacturing industry preferred)Proficiency in QuickBooks and above-average Excel skills(macros, pivot tables)Strong organizational and time management skillsAbility to manage multiple priorities in a fast-paced environmentExcellent communication and interpersonal skillsProactive, detail-oriented, and comfortable taking initiativeHR experience (hiring, onboarding, employee records, etc.) would be an asset