Operations Coordinator

Our client is looking to hire an Operations Coordinator. The Operations Coordinator is responsible for supporting the efficient day-to-day operations of the office by managing a variety of administrative tasks, coordinating office events, and responding to facility-related requests. This role serves as a key point of contact for employees, vendors, and facility services, ensuring the smooth execution of office events, handling work orders, and overseeing routine office administration.This is an in-person opportunity located in La Jolla, CA, with operating hours from 8:00 a.m. – 4:30 p.m., Monday through Friday. The position will be primarily based at the front desk of our headquarters. The ideal candidate will be dependable, flexible, punctual, and possess a can-do attitude. You must be able to work independently under deadlines, prioritize your workload, and maintain a professional appearance, taking your role as the "first contact" ambassador seriously.Salary: $55-70k/yr Responsibilities:Serve as the first point of contact for visitors, providing professional and friendly service. Manage incoming calls and inquiries, directing them appropriately. Organize and distribute mail and packages from delivery services. Maintain office supplies and kitchen stock, researching and selecting vendors for best pricing. Assist in onboarding new employees by setting up office access and equipment. Ensure office common areas (e.g., kitchens, conference rooms) are clean and well-stocked. Draft and update internal signage, building notices, and announcements. Plan, organize, and execute corporate events, meetings, and assist with conferences. Coordinate event logistics including catering, venue setup, and equipment. Source and negotiate with vendors, ensuring quality service and cost-effectiveness. Track event expenses, manage budgets, and provide financial updates. Oversee guest registration, check-in, and ensure a smooth attendee experience. Ensure proper communication of event details to stakeholders. Manage corporate meeting space schedules to avoid conflicts. Act as the main contact for vendors, security, and building management. Oversee building systems (HVAC, plumbing, security) to ensure proper functionality. Coordinate maintenance requests and troubleshooting for office equipment. Review and approve vendor invoices, researching new vendors as needed. Ensure regular inspections and maintenance of office spaces and equipment. Handle facility-related emergencies and coordinate solutions. Required Qualifications:Associate's or Bachelor’s Degree 3 years of experience in operations, office administration, or event coordination; facility coordination experience is a plus. Proficient in Microsoft Office (Excel, Word, PowerPoint). Strong written and verbal communication skills for coordinating with teams, vendors, and guests. Experience in vendor relationship management and cross-functional collaboration. If you meet the required qualifications and are interested in this role, please apply today.The Solomon Page DistinctionSolomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.Opportunity Awaits.