Administrative Assistant

Hi there! We are South and our client is looking for a Administrative Assistant / Bookkeeper!Note To ApplicantsEligibility: This position is open to candidates residing in Latin America. Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered. Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority. About The RoleThis role is perfect for someone highly organized, detail-oriented, and comfortable managing both financial tasks and operational workflows.

You’ll be key in keeping our contracts, invoicing, and vendor management running smoothly. What You’ll DoBookkeeping & FinanceCreate and manage client invoices in QuickBooks Online (QBO) following templates and tax rules. Send invoices via Plooto or Stripe and ensure correct payment terms. Set up and maintain vendor agreements using PandaDoc, and ensure correct cost tracking. Reconcile monthly payments, track deposits, and support accurate year-end reporting. Administrative OperationsDraft and manage contracts using Airtable and PandaDoc (with client/vendor/event info). Research and source new vendors; manage intro calls and gather media/assets.

Create professional slide decks in PowerPoint using company templates. Upload and edit videos on YouTube for internal use (e. g. , vendor demos). Logistics SupportOversee shipping of kits, gifts, and materials for events. Coordinate couriers, manage delivery timelines, and track inventory. Tools You'll UseQuickBooks Online, PandaDoc, Airtable, PowerPoint, YouTube, Dropbox, Slack, and Email.

Requirements2+ years of experience in bookkeeping and admin coordination Strong working knowledge of QBO, Airtable, PandaDoc, and PowerPoint A sharp eye for detail and a knack for organizing contracts, invoices, and timelines Great communication skills and the ability to work independently Proactive attitude — you're the kind of person who gets things done Compensation: $1,500 - 1,800 USD/monthUSA Time ZoneIf this opportunity sounds good to you, send us your resume!