Administration Officer

Administration Officer 0. 8 WTE Specified Purpose Contract (Approx. 1 year) Based in Harold’s CrossA vacancy has arisen for an Administration Officer in All Ireland Institute of Hospice and Palliative Care (AIIHPC). AIIHPC is a collaborative of hospices, universities, health and social care organisations and charities on the island of Ireland.

AIIHPC advances education, research, and policy and practice with the aim of ensuring excellent palliative care is available for everyone at the right time and place acrossThe Administration Officer plays a key role in AIIHPC providing full time reception duties along with administrative support to the Office Manager, CEO and wider AIIHPC Team. The post holder is the first point of contact with the Institute for the general public, partner organisations, key stakeholders, suppliers etc. as a representative of AIIHPC. Essential Criteria: Qualification: Microsoft / IT Certification / ECDL or equivalentExperience:

A minimum of 3 years relevant administration experience within the last 7 Years Experience in database entry and maintenance Experience of managing multiple email accounts and an excellent level of competence in Microsoft programmes such as Word and Excel, including experience of undertaking mail mergeCore competencies: Proven organisation and administrative skills Time management and ability to prioritise work streams and tasks Demonstrate an excellent standard of verbal and written communication skills Proven record of accuracy and attention to detail in record keeping and reporting Ability to use own initiative yet know when to refer to senior staffDesirable Criteria: Qualification:

Formal training in office management and secretarial skills Secretarial qualificationsExperience: A good understanding of palliative and end-of-life care Experience in financial processes, managing PO schedules and processing bank payments Experience with supporting online and in person event management Experience of reception duties and associated communication skills Experience in software such as Mailchimp, Survey Monkey and website administration in systems such as WordPress Experience in setting up and supporting Zoom and Team meetingsTransport:

Hold a current full driving license and have access to a form of transport to allow them to undertake the functions of the postInformal enquiries for the above to: Catherine Brady, Office Manager, AIIHPC. Phone: 00353 871883745 or email: cbrady@aiihpc. orgPlease note the interview date for the post has been set for Wednesday 3 SeptemberClosing date for receipt of applications is 12 noon, Friday 22 August 2025