Executive Assistant (Office based)

Job DescriptionWe are seeking a highly organized and proactive Executive Assistant – Operations Support to provide full-spectrum administrative and operational support to senior executives and the broader team. This role involves a mix of executive assistance, onboarding coordination, travel logistics, and internal operations support. You will be the go-to person to keep things running smoothly behind the scenes.

ResponsibilitiesProvide comprehensive diary and schedule management for senior executivesBook meeting rooms, schedule internal and external meetingsPrepare professional correspondence, memos, and reportsDraft, format, and manage documents for e-signature via DocuSignManage incoming communications, prioritize urgent matters, and filter information accordinglyTake minutes during management meetings Coordinate new hire onboarding:

set up emails, phone lines, and tech accessCompile and maintain employee handbooks, training manuals, and code of conduct documentsOrganize and maintain the company shared drive and internal file systemsKeep training materials and internal documents up-to-dateAssist in the recruitment process by placing job ads and filtering CVsMaintain applicant records and coordinate interviews as neededProvide general administrative support to different departments when requiredMake complex travel arrangements including international business tripsCoordinate logistics for team meetings, conferences, and corporate eventsQualificationsPrior experience in an executive assistant or administrative role.

Strong administrative and technical skillsAbility to manage multiple tasks, create and follow processes, prioritize efficiently, and maintain organization in a fast-paced environment. Excellent communication and interpersonal skills, with a proactive and detail-oriented approach. Additional InformationM to F, 3pm to 12am PH TimeWork Location: QC, Alabang, Pampanga, or Cebu