Part-time Operations Administrative Assistant

Company Descriptionebp Global is a high-performing boutique consultancy firm best known for delivering tailored, impactful solutions to our clients’ most complex problems, from conceptualisation to implementation. Our expertise covers a wide range of value chain activities from strategy, organisational design and operating models, through operations and business process optimisation, to information flows and analytics. It is through our hands-on approach, and deep knowledge that we are proud to claim some of the world’s most well-known companies, across a wide variety of industries as long-term client partners.We are uniquely global, not just operating on a global scale but operating in a global nature, with one another and our clients too. Our team is made up of experts with operational, industry related experience; instilling a true understanding of our client’s problems with a passion to solve and improve.See https://ebp-global.com/ for further details about our company.Role DescriptionWe are seeking a highly talented, driven, and well-organised individual to take on a permanent part-time role, and become an integral part of the operations team. Being a key part of a boutique consulting firm, this role provides the opportunity to contribute and shape the development and growth of ebp global.RequirementsThis role requires a minimum 5+ years experience in administrative/coordination roles.We guarantee 15 hours of work per week, with possibility to extend up to 25 hours per week depending on needs of the business and availability of the candidate.Work must normally be completed within standard Portuguese business hours (09:00–18:00), but the specific timing can be arranged according to the needs of the business and availability of the candidate, as long as weekly hours and agreed deadlines are met.A proven track record in working within small teams.Ability to communicate and write with high fluency. All communication and work is in English. English as a first language is preferred.A self-starter mindset that enjoys working with direction in a rapidly changing environment.Project Coordinating experience is a strong plus, but not required.Willingness to take on the role part-time for the long term.Must provide a CV in English, applications without a CV in English will not be considered.ResponsibilitiesCoordinating and proactively following up on tasks with the global teamDrafting, updating, and maintaining templates across Word, PowerPoint, and ExcelCreating, maintaining, and organising lists within the ClickUp project management tool (prior experience is a plus but not required)Preparing internal PowerPoint decks for meetings and presentationsManaging the onboarding and offboarding process for employeesRecertifying documents, ClickUp spaces, and dashboards to ensure accuracy and continued relevanceUpdating employee handbooks and overseeing reissue cyclesSupporting teams in the effective use of AI tools (prior experience with AI tools is a plus)Requesting, gathering, and tracking updates from LeadershipResearching solutions such as virtual mailboxes, insurance providers, and other operational resourcesPlanning and coordinating virtual team-building activitiesManaging Operations diary invites, including scheduling team calls, leadership calls, and training sessionsResearching and coordinating logistics for Leadership and Global Team offsitesCreating, structuring, and maintaining SharePoint sitesOther administrative support as required.Skills and QualificationsEducation: Must have a Bachelor’s degree.Experience: 5 Years minimum in administrative rolesLicenses/Certifications: Accreditations in any administrative skills are a plus.Language: Fluent spoken and written English is non-negotiable.Required Skills:We are looking for someone who is a strong team player with excellent communication skills and a positive, proactive attitude, able to work effectively in a remote and multicultural environment.Continuously seeks opportunities to streamline processes and drive operational improvements that benefit the team and clients.Proficient in core Microsoft applications, including PowerPoint, Word, Excel, SharePoint, and Teams.Experienced with ClickUp or similar light project-management tools (e.g., Asana, Trello, Monday.com).Skilled in Canva or comparable light-design tools.Experience with AI tools is an added advantage.Project Coordination or Management experience a plusLocation & Travel Requirements: The role is based in Portugal, and is remote. Occasional travel to either Lisbon or Porto may be required to meet up with other team members.Position: The position has no direct reports. The role reports into the Operations Manager. €13 per hour.Please send an English CV, cover letter and any questions you may have to info@ebp-global.comApplicants must live in Portugal, and have the right to work permanently in Portugal.Only short-listed candidates will be contacted.Personal data collected will be used for recruitment purpose only.