Administrative Assistant, Center for One Health

DescriptionPosition Title: One Health Administrative AssistantReports to: Chair, Center for One HealthGroup/Department: Center for One Health, University of Global Health Equity (UGHE)Location: Kigali and Butaro, RwandaRole OverviewThe primary role of the One Health Administrative Assistant will be to provide administrative and program coordination support to the Center for One Health. They will also be involved in some One Health curriculum development and research. They will be a key member of the team and will serve as a focal point for students, staff and faculty in matters related to One Health.

ResponsibilitiesSupport One Health academic processes and programs related to research, curriculum, staff, faculty and students. Manage programmatic logistics and processes to support One Health experiences and related events. Provide general administrative support to the Center for One Health. Serve as a key point of contact for logistics, including flight booking and transportation. Schedule and coordinate meetings for the One Health team, including developing agendas and taking minutes. Support One Health research in partnership with UGHE students, faculty, and other institutional partners. Prepare presentations and contribute to the development of scholarship and practical materials for the One Health department.

Manage the team calendar and scheduling of classes and meetingsOrganize and support classroom set up and logistics before and during classes.

QualificationsBachelor’s degreeExcellent writing and editing skillsFluency in English; French or Portuguese language skills desirableDemonstrated work experience in an administrative roleProven skills to organize and execute logisticsExperience working with adult learners and facultyExperience working in Rwanda or in other relevant contextsAbility to manage, organize, develop plans and generate data to make decisionsExemplary interpersonal skills; ability to effectively collaborate with culturally diverse staff across departments and countriesDemonstrated strategic thinking and analytical skills, good judgment, and creative problem-solvingProficient computer skills with fluency in Microsoft Office Suite programs including Excel, Google Suite products, and learning management systemsCommitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:

At UGHE, we are committed to ensuring that those who benefit from our work- including community members – as well as our students, contractors, staff, and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy. UGHE will request information from applicants’ previous employers about any findings of fraud, harassment, sexual harassment and any form of systemic abuse or incidents under investigation when the applicant left employment.

By applying, the job applicant confirms their understanding of these recruitment procedures.