Payroll Coordinator/ EMEA payroll specialist

Reports to: Financial ControllerAbout LPILPI Group specialises in turnkey solutions for lightning protection, earthing systems and surge protection devices. Operating across 11 countries, we have a team of over 180 professionals based in Ireland, the UK, the USA and across Europe. With extensive experience across the data centre, pharmaceutical, commercial and energy sectors, LPI is trusted to deliver high-performance, compliant solutions tailored to complex project requirements.Role OverviewThe Payroll Coordinator will oversee and ensure the accurate processing of payrolls across multiple countries for our construction company. The role involves coordinating the timely and accurate payment of employees, ensuring compliance with local and international regulations, administering the pension scheme and managing Construction Workers Pension Scheme (CWPS) contributions where applicable. The Payroll Coordinator will also communicate effectively with employees, management, and third-party providers.Key ResponsibilitiesPayroll Management:Oversee and coordinate payroll processing across multiple countries, ensuring timely and accurate disbursements.Verify payroll calculations, including taxes, deductions and bonuses, ensuring compliance with local regulations.Maintain payroll records and reports, ensuring accuracy and confidentiality.Exclusion order applications and shadow payroll in the host countries.Pension Scheme Administration:Administer and manage the company’s pension schemes across all countries of operation.Ensure compliance with country-specific pension regulations.Process employee pension contributions and liaise with pension providers to resolve issues.Communicate pension scheme benefits and options to employees.Construction Workers Pension Scheme (CWPS):Administer CWPS contributions for applicable employees in accordance with legal and scheme requirements.Ensure accurate and timely submission of contributions to the scheme.Liaise with the CWPS authorities for updates and compliance matters.Regulatory Compliance:Ensure compliance with payroll and pension regulations across all countries of operation.Stay updated on changes to payroll-related laws, including tax regulations, pension laws, and labour laws.Prepare and submit statutory returns and reports as required by law.Communication and Collaboration:Act as the point of contact for payroll-related inquiries from employees, management, and external agencies.Collaborate with the HR and Finance departments to ensure alignment on payroll policies and procedures.Provide support and guidance to employees regarding payroll, pension schemes, and CWPS.Manage relationships with external payroll and pension providers.Systems and Process Improvement:Use payroll systems and software to manage and process payroll data and process the postings to the accounting software.Identify and implement improvements to payroll processes and systems to enhance efficiency.Troubleshoot payroll system issues and coordinate with IT or external providers as necessary.Qualifications and Skills:Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.Proven experience as a Payroll Coordinator or in a similar payroll administration role, in a construction or multi-country environment/EU/US. Experience with exclusion orders applications and shadow payroll, payroll equalizations.Experience with international payroll across EU and US, pension schemes, and CWPS is a strong advantage.Skills:Strong knowledge of payroll systems and software.Excellent organisational and time management skills.Strong communication skills, both written and verbal.Ability to work accurately under pressure and meet deadlines.Proficiency in MS Office, especially Excel.High level of attention to detail and confidentiality.