Payroll Officer

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide. For 90 years we have shaped brighter futures through education, arts, culture, language, and creativity.Working with people in over 200 countries and territories, we are on the ground in more than 100 countries.We connect. We inspire.Payroll OfficerThe RoleWe are looking for a detail-oriented professional to support lean, efficient payroll operations across the hub, ensuring compliance and accuracy. This role involves maintaining MyHR payroll master data, employee records, and monthly payroll, while assisting the Hub Payroll Consultant in delivering seamless payroll services and driving continuous process improvement.AccountabilitiesRelationship & stakeholder managementCollaborate with the People function to ensure a smooth and seamless employee experience across payroll operations.Manage payroll-related queries by coordinating with vendors and internal stakeholders, resolving issues promptly and customer-centrically within agreed service levels.Data managementEnsure MyHR and payroll software data is accurate, regularly updated, and reflected in monthly dashboards.Prepare monthly reconciliations and reports for stakeholders, supporting data reviews across multiple countries.Assist in reviewing employee data for payroll runs, escalating discrepancies to the Line Manager as needed.Records ManagementMaintain accurate filing of payroll documents, verify vendor reports, and support audits as needed.Ensure payroll records are archived or destroyed in line with country-specific data protection policies.Assist in setting up and adhering to the annual payroll calendar, coordinating inputs from internal teams and vendors.Professional services expertiseSupport regional payroll strategy by reviewing delivery models for compliance, accuracy, and efficiency.Assist with manual payroll calculations, statutory payments, and final settlements for leavers.Ensure timely distribution of payslips and consolidation of payroll reports with proper approvals.Prepare payroll-related journals and accruals, and support overtime and reimbursement processes.Manage timely processing of purchase requests and orders for HR vendor payments, ensuring compliance and accuracy.TeamworkProactively support and offer help to other team members when their workload requires additional support.Show flexibility in delivering activities that are not strictly in this role scope.Role Specific SkillsData literacy: Data driven - Grasps & uses data to make decisions and inform practiceDigital Agility: Digital aptitude – motivated to learn and experiment with digital ways of workingPeople Advocacy: Risk mitigation & ethics – ensure ethical conduct and compliance and mitigates people risksExecutional Excellence: Action orientation - Implements actionable and adaptive plans to achieve resultsProblem solving: Finds practical solutions to navigate and overcome obstaclesLanguage – English and PolishEssentialRole specific knowledge and experience:Experience of working with multiple datasets and confidential employee informationExperience of delivering payroll operations processes and practices.Proven ability in solving process and technical issues.DesirableKnowledge of automation in payrollExpertise/Experience of payroll operations across several countries in the region, including operation of tools, processes and procedures.Ability to demonstrate critical thinking skills and initiativeHas worked in a multinational organization, with varied cultures and nationalities.Education: GraduateClosing Date: Applications will close at 23:59 IST/19:29 UK Time on Sunday, 9th November 2025You must have the legal right to work in Poland at the time of application.Important InformationDepartment: Payroll and Data OperationsContract Type: Indefinite Contract (Permanent)Pay Band: 4Country/Location: Warsaw, PolandStarting Monthly Salary: PLN 6150RequirementsPlease note that candidates must have the pre-existing, legal right to work in PolandMobility / relocation / visa sponsoring support will not be provided.British Council supports working in new ways such as hybrid working, subject to full approval by line management and conditional upon our ability to provide the appropriate level of service. This may not be appropriate for all roles but can be explored at interview.A connected and trusted UK in a more connected and trusted world.Equality, Diversity and Inclusion StatementWe are committed to equality, diversity and inclusion and welcome applications from all sections of the community as we believe that a diverse workforce gives added depth to our work. The British Council is a Disability Confident Employer. The Disability Confident scheme helps challenge attitudes, increase understanding of disability and ensure staff are drawn from the widest possible pool of talent. We guarantee an interview for disabled applicants who meet the minimum role requirements. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.Safeguarding StatementThe British Council is committed to safeguarding children, young people and adults who we work with. We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989. Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.If you experience any difficulties with submitting your application, please email askhr@britishcouncil.org