Payroll Services Supervisor

Under the general supervision, supervises and participates in the maintenance of the Payroll System; prepares regular or special reports, and provides customer service as needed; performs related work as assigned.Works under the general supervision of the Deputy City Controller; supervises clerical support personnel assigned to Payroll functions.The following essential functions are those that are critical, integral, necessary, crucial, primary and fundamental to the job. Incumbents who possess the requisite skill, experience, education, and other job-related requirements of a position are expected to perform the essential functions of the job with or without a reasonable accommodation.The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.Supervises, plans, assigns and reviews the work of subordinate payroll staff; sets work priorities and standards. Trains staff in proper and innovative ways to perform work.Prepares journal entries and corrections, balances accounts, and tracks funds.Maintains and updates records and files associated with payroll systems and related technical transactions; assures accuracy and timeliness of all payroll activities; verifies payroll register.Reviews source documents for compliance with rules and policies; determines proper handling of financial and technical transactions within designated limits; checks documents for validity and accuracy of information; records, files and distributes related paperwork.Coordinates the processing of the City’s payroll including and the payment and reporting of taxes and benefits to governmental agencies and service providers.Utilizes the City’s computerized payroll system to manage the flow of payroll information and documentation.Monitors individual employee work records, deductions, and benefits for accuracy.Processes payroll changes and wage attachments. Audits and makes adjustments of all fringe benefit requests for payment including health, life, vision and retirement; coordinates and provides for the City’s payment of insurance/retirement premiums, taxes, and other deposits.Identifies and resolves financial discrepancies and other payroll related issues as required.Responds to inquiries and maintains communication with City employees, management personnel, governmental agencies, and service providers regarding payroll related matters.Assists with the selection, training, motivation and evaluation of Department personnel, assigns and reviews work; provides or coordinates staff training; completes employee performance evaluations; works with employees to correct deficiencies and recommends disciplinary action as required to correct behavior.Prepares and maintains a variety of accounting, financial, payroll, and benefits reports, records, files, and documentation.Maintains and enforces all aspects of security and confidentiality of records and information.Performs other duties as assigned or required.Education And ExperiencePossession of a High School diploma or G.E.D. equivalent; AND five (5) years computerized payroll processing experience, including one (1) year supervisory experience, preferably in the public sector; OR an equivalent combination of education and experience. Possession of an Associate’s Degree in Accounting, Finance, Business Administration or related field is preferred.Required Licenses Or CertificationsMust possess a valid California Class C Driver’s License.Required Knowledge OfCity organization, operations, policies and procedures.Public sector payroll, fund accounting and bookkeeping principles. Office practices and procedures, including filing, indexing, and cross-referencing, and principles of record keeping and records management.Time and payroll records keeping procedures, and electronic payroll processing.Commonly used office machines and devises.Supervisory principles and practices including: planning, delegating, and controlling the work of subordinates.Techniques of training, instructing, and evaluating subordinate's work performance.Required Skill InEstablishing and maintaining effective working relationships with staff, City departments, elected officials, outside agencies, and the general public.Interpreting City payroll-related policies and Memoranda of Understanding.Analyzing tax laws related to payroll and deferred compensation.Maintaining and balancing financial records, ledgers and accounts.Performing mathematical calculations with speed and accuracy. Entering data and numerical information into a computer system with speed and accuracy to ensure that payroll deadlines are met.Correcting and updating financial information systems.Operating a personal computer utilizing a variety of business software.Physical Demands / Work EnvironmentWork is primarily performed indoors in a standard office environment. Work is primarily performed indoors in a standard office environment.Work requires frequent light lifting, sorting, filing, typing and on occasion climbing (up to 4 feet).Moderate finger dexterity and near vision is required.May be exposed to minor amounts of dust and occasional sounds of office equipment running.Internal applicants must use their personal email to apply, as City of Compton work emails will not be accepted for job applications. While we cannot prevent applicants from using their work email, the City is not responsible for missed communications due to system outages, firewall restrictions, employee leave, or any other technical or accessibility issues affecting City email accounts.All applicants must meet the minimum qualifications for the position and submit all required documents -such as licenses, certifications, and proof of education- outlined in the job posting. Incomplete applications, including those missing any required documentation, will not be considered. Please note: Only the first 50 applications received that best meet the qualifications and needs of the department will be invited to continue in the hiring process.EXAMINATIONThe purpose of this examination is to establish an eligible list from which vacant position(s) may be filled. Only the most qualified candidates will be invited to participate in the examination and interview process. Phase one (1) is a written examination (weighted 50%) which will measure all or portions of the above knowledge, and skills. Phase two (2) is an oral examination (weighted 50%) that will be administered by an appraisal panel to evaluate professional qualifications, background and suitability. The oral examination may include graded simulation exercises, writing exercises, and oral presentations. A passing score for each phase is 70%. Each candidate will be notified via mail or e-mail.The City of Compton reserves the right to utilize alternative testing methods, if deemed necessary. Failure in one phase of the examination shall be grounds for declaring the applicant as failing in the entire examination, and as disqualified for subsequent parts of an examination.GENERAL INFORMATION TO EXAMINATION APPLICANTSThe City of Compton does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or provisions of services.Applicants with disabilities who require special testing arrangements must give advanced notice to the Human Resources Department prior to the final filing date.ELIGIBLE LISTSRecruitment may be conducted on an (a) promotional basis, (b) open-competitive basis, or (c) promotional and open-competitive basis simultaneously. All candidates who attain an overall score of at least 70.00 (open-competitive) and at least 75.00 (promotional) will be placed in rank order on the relevant eligible list(s).Please NoteAll permanent City employees that attain an overall score of at least 75.00 will be placed on both the promotional eligible list and the open-competitive eligible list. All City employees that attain a score of 70.00 on EACH PHASE of the examination but an overall score of less than 75.00 will be placed on the open-competitive eligible list only.Each eligible list shall remain in effect one (1) year from the date of its establishment unless it is extended, abolished or exhausted. Whenever possible, three (3) names are certified to fill any one (1) vacant position. No candidate may be certified more than three (3) times for any one classified position. When certifying eligible lists to appointing powers, the promotional eligible list takes precedence over the open-competitive eligible list. A department manager's recommendation for employment is subject to the City Manager's approval.EXAMINATION APPEAL PROCEDUREA candidate may, within five (5) days after taking the written examination, file in writing with the City Manager an appeal against any part of the test, citing the item or items against which the appeal is directed, and the reason(s) for such appeal. The Personnel Board will consider appeals from the decisions and ratings of qualifications appraisals (interview) boards if such appeals meet the conditions described in the Personnel Rules and Regulations (Section 6.8).EXAMINATION RECORDSAll examination papers, including the employment application, resume, and other attachments submitted by candidates are the property of the Personnel Board and are confidential records which may be open to inspection only for purposes and under conditions established by the Personnel Board.VETERAN’S PREFERENCEIn all entrance examinations (open-competitive only) for positions in the Classified Service, veterans who served in the armed forces of the United States during time(s) of war, and who attain an overall passing score in the examination are allowed additional preferential credit in accordance with the Personnel Rules and Regulations. In order to claim veterans' credit, the applicant must submit proof of service and honorable discharge (showing specific dates of service) on a U.S. Military form (DD-214) at the time of application or not later than the final filing date for the examination.Fringe BenefitsThe City's comprehensive fringe benefits program includes: retirement (Public Employees' Retirement System), medical, dental, life and vision insurances, deferred compensation, sick and vacation leaves, after-hours education reimbursement, ride share program, uniform allowance and other provisions.