PCO Event Assistant

The MCI placement programme is designed to offer students the chance to learn what it really takes to manage an event on an (inter)national level as well as advising clients on their day-to-day operations and long-term planning. Co-creating a live, virtual or hybrid conference, seminar, exhibition, or forum on an (inter)national level.Students are fully involved in the entire life cycle of the event management process and by working within a project team are offered the opportunity to gain an in-depth understanding on all facets of event management. Treated like regular employees, students will have the opportunity to assist online or onsite event(s) in Europe (and possibly beyond) if timely.The PCO (Professional Congress Organisation) internship includes the follwoing tasks (but are not limited to):Researching and compiling data of venue(s)/supplier(s)/event platform(s) for client proposals, Supporting exhibition management of an event: invoicing creation, collection of logos, liaison with sponsors and exhibitors to share registration information or practical informationCollecting information and support writing exhibition practical manual(s)Signage identification for event and coordination of design and production with third parties Taking notes during team meetings & clients meetingMaintaining contact with suppliersPreparing onsite signage and meeting materials (i.e. handbooks etc.)Assisting to social events Coordinating transfers and/or transports solutions for delegates or VIP’sProcessing hotel booking for staff or client based on rooming list(s)Identifying and analysing accommodation options and conditions for delegatesProof-reading documents and updating mobile apps/event documentationAssisting in the collection of information for event website(s) or event platform(s) updatesAssisting the event team to prepare material for onsite useCompiling event data and preparing event surveys and reportsCollating data for budgets & post-event statisticsAttending meeting with hotel sales staff or suppliers to learn about new productsEtc.You will be working hand in hand with the project coordinator or project manager of the event to get a good understanding and full picture of congresses and exhibition organisation.Each intern has a mentor assigned, who is supervising the work of the intern, but is also coaching and guiding them throughout the duration of the internship.The intern will be fully integrated in the department and will be working with several teams depending on the assigned projects.Your ProfileYou must be an EU citizen (or hold a valid VISA/permit for students from the UK, post Brexit requirements) You are available for at least 6 months, ideally 12 months You must be an undergraduate or student undertaking event, or hospitality management or business related study and require an internship as part of your course Language SkillsFluency in English is a must Ideally fluency in a 2nd EU language SkillsExcellent written and verbal communication skills Ability to persuade and negotiate Problem-solving skills Strong inter-personal skills including cross-cultural understanding Excellent presentation skills Confident telephone manner Able to understand profit and loss calculations and basic business finance Excellent analytical skills and attention to detail Strong knowledge of Microsoft office applications TraitsPro-active and self-directed; initiative takerStrong business acumenFlexibility to adapt to changes in work tasks, structures, processes and culturesAbility to make decisions, to prioritise tasks and to remain calm under stressAbility to work both autonomously and as part of a multinational teamSense of commitment and dedication; ability and desire to take ownership on assigned tasks; responsible and dependableStrong willingness and desire to address and meet the needs of customersDrive and ambition Professional personal presentation and appearanceRemuneration900€ housing allowance per month (for international students only) Public transport pass (STIB, value +/- €49.00 per month) In addition to the Belgian public holidays, an entitlement to one day paid leave per calendar month will be granted for the duration of the agreement. Should the student be working at MCI during the month of December, a number of days will be pre-allocated to the week between Christmas and New Year when the MCI Brussels office is officially closed.