Personal Assistant

Alfred HealthAlfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services. On 1 January 2026, Alfred Health will come together with Kooweerup Regional Health Service, Peninsula Health, Bass Coast Health and Gippsland Southern Health Service to create Bayside Health, a newly merged health service with more than 22,000 employees caring for a community of over 1.2 million Victorians. The new health service will provide people with the best possible care with services that support them throughout their lives. The merger will also strengthen our workforce, providing new training, education and career opportunities. Subject to final approval on 1 January 2026, all employees from the five health services will transfer to Bayside Health.Permanent positionFull time (80 hours per fortnight + monthly ADO)Managers and Administrative Worker Grade 3 Level 1 (HS3)Located at The AlfredGreat staff benefits!The DepartmentThe Alfred Health Emergency, Virtual care and Outpatients (EVO) Program is responsible for the delivery of emergency and paediatric clinical services across Alfred Health, as well as several other clinical support services. This program also plays an integral role in the access and flow demand as well as capacity management across both Alfred & Sandringham.The EVO Program is responsible for several additional services that support the delivery of clinical care. These include GP Liaison Service, Health Information Service, Virtual Services (such as Telehealth support team and the Timely Management of Chest Pain Pilot), Specialist Clinics Support Unit and the Operations Support Unit.The RoleThe Personal Assistant is responsible for providing administrative and operational support to the Director of Operations, Emergency Virtual Care & Outpatients, and the Deputy Director Operations & Nursing, Emergency, Virtual Care & Outpatients. The position is the initial contact for enquiries, diary management, meeting coordination, assisting, and performing other duties as directed.Qualifications And Experience RequiredExcellent PC skills, proficient in the use of all Microsoft Office 365 applications (Word, Excel, PowerPoint, SharePoint/Teams, OneDrive, OneNote) Microsoft Teams, Outlook and Adobe Acrobat.Outstanding interpersonal skills, experience in liaising and meeting with executives and other professionals of all levels, strong communication skills; both written and verbal.Strong organisational & time management skills with the ability to perform and prioritise multiple tasks seamlessly with a high level of efficiency and excellent attention to detail.Proven ability in a similar environment, preferably at an Executive level, where highly developed and mature organisational and prioritisation skills are required, as well as proficiency in a wide range ofadministrative support skills.Demonstrated integrity and a proven ability to maintain confidentiality.Demonstrated initiative and the ability to determine work priorities and meet tight deadlines with minimalguidance and supervision.Ability to assess the importance and urgency of issues as they arise and bring to the attention of those whom you support as appropriate to ensure a timely response.Staff BenefitsSalary packaging & novated leasing through MaxxiaFlexible health insurance coverage through HCF Health InsuranceOnsite car & bike parking opportunities, deducted pre-tax!!Fantastic onsite fitness facilities at The Alfred through ProSport health and fitnessChildcare services at The Alfred managed by KU Children’s ServicesIf applicable, please specify specific requirements that you require in your cover letter or CV.For enquiries regarding this position, please contact Emily Gowland - e.gowland@alfred.org.auApplications close 11pm AEDT, Wednesday 5th November 2025.We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.Website: www.alfredhealth.org.au