Personal Assistant & Creative Strategist

Department: Office of the Convener, PBHIReports To: ConvenerJob Type: HybridRole SummaryThe Personal Assistant & Creative Strategist is a mission-critical hybrid role, serving as the Convener’s direct operational partner and creative executor. This position requires an individual with exceptional organizational skills, high emotional intelligence, and proven expertise in digital marketing and graphic design. The successful candidate will drive administrative efficiency, manage critical project timelines, and be directly responsible for enhancing PBHI's external presence and initiating strategic collaborations.Essential Duties and Responsibilities1. Executive Operations & Administrative Management • Calendar & Logistics: Proactively manage a complex, dynamic professional and personal calendar for the Convener, including scheduling, prioritizing meetings, and handling all necessary travel arrangements and logistics.• Project Oversight: Act as a project accountability manager, tracking the Convener's tasks, monitoring deadlines for lagging projects, and ensuring deliverables are met across various initiatives.• Communication Flow: Filter and prioritize incoming communications (email, phone, etc.), draft professional correspondence, and manage information flow to ensure the Convener is focused on high-level priorities.• Systems Management: Organize and maintain digital filing systems, contact databases, and proprietary operational documentation.2. Strategic Outreach & Business Development • Lead Generation: Conduct in-depth research to identify and qualify strategic leads (individuals and organizations) for potential collaboration and partnership with PBHI.• Relationship Initiation: Craft personalized, high-quality outreach communications, proposals, and initial pitch decks to initiate dialogue with key targets.• Pipeline Management: Systematically track and manage the collaboration pipeline, executing all follow-up communications necessary to advance relationships to the engagement stage.3. Creative & Digital Communications • Social Media Management: Develop, curate, and implement a consistent, strategic content calendar across all relevant social media platforms to increase brand visibility and engagement.• Graphic Design: Design and produce high-quality visual assets (infographics, post graphics, presentation slides, marketing materials) that align with PBHI's brand identity. Expert-level proficiency in a design tool (e.g., Canva, Adobe Express/Creative Cloud) is non-negotiable.• Content Production: Write compelling, clear, and audience-specific copy for social posts, website updates, and external marketing collateral.Minimum Qualifications and Competencies• Education: Masters degree preferred, or Bachelor's in Business Administration, Marketing, Communications, or a related field.• Experience: Minimum of 3 years of experience in an Executive Assistant, or hybrid operations/marketing role.• Technical Proficiency: Demonstrated expertise in: Scheduling/Productivity Tools: Google Workspace/Microsoft Office (Expert Level).• Design Software: Canva, Adobe Express/Creative Cloud (Expert Level).• CRM/Project Management: Familiarity with project tracking tools (e.g., Trello, Asana, etc.).• Communication: Exceptional written and verbal communication skills, with a portfolio of design and writing samples.• Work Style: Must be proactive, results-oriented, highly adaptable, and possess a strong ability to work autonomously with minimal supervision.To ApplyPlease submit your resume, a cover letter, outlining your unique fit for this integrated role, and a link to your creative portfolio or work samples.Mandatory Requirement: To confirm your attention to detail and understanding of the role's scope, please ensure your cover letter begins with the phrase: "Catalyst for Productivity."What we offerCompetitive Base StipendSignificant Performance IncentivesInvestment in Professional GrowthExceptional Career ExposurePathway to Advancement